Hamline is committed to the safeguarding of sensitive and confidential information to protect the privacy of its faculty, staff, students and alumni. Data protection standards for the storage and transmission of Confidential Information as obtained and managed at Hamline University must be observed. Classification levels drive required and recommended information protection practices.
While the protections afforded by FERPA end with a student’s death, Hamline University has adopted the following policy for the release of academic records for deceased students/alumni.
To ensure the Hamline campus community is in compliance with FERPA regulations (Family Educational Rights and Privacy Act), all Hamline faculty, students, and staff with access to student records are required to complete regular FERPA training.
Hamline University has interests in controlling and maintaining university property. By this policy, the university prohibits camping on university property as provided in this policy.
Workday is Hamline University’s secure student information system. All current Hamline University students are expected to check Workday regularly for notifications and inbox to-do items. Students use Workday to find course sections prior to registration, register for classes, access their academic history and grades, track their academic progress, request official transcripts, make payments to student accounts, maintain current contact information, and various other functions. Students receive their Workday login information upon admission to Hamline.
Students may designate trusted individuals, such as parents or guardians, as Third Party Users in Workday. Creating a third party account allows students to release selected confidential information, such as financial aid awards, student account and billing information, grades, and class schedules, to the person or persons they choose. This confidential information is protected by federal law (Family Educational Rights and Privacy Act, commonly called FERPA) and Hamline University cannot release it to third parties without the student’s authorization.
The Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, affords students certain rights in regard to their education records, including the right to inspect, review, withhold disclosure of and request an amendment to directory information. The act also governs release of student information and retention of records.
All degree-seeking students are required to use their official Hamline email (Google) accounts and are responsible for attending to any message sent to their Hamline account.
Hamline University requires that all instructors are qualified to teach. Hamline University follows recommendations from the Higher Learning Commission in the determination of the qualifying criteria.
The Preferred Vendor List for Graphic Design and Printing Services is designed to offer the university's collective business to a limited pool of vendors in order to achieve lower costs, greater efficiency, and higher quality. Marketing collects information and annually updates the group of printers and freelance graphic designers that the university will work with each fiscal year.