• Academic-Advising-Frequently-Asked-Questions

    Academic Advising FAQs

    Have questions? Look below to see a list of frequently asked questions.

    Q: Who are the advisors in Academic Advising?
    Q: When would I meet with someone in Academic Advising instead of with my faculty advisor, and vice versa?
    Q: How do I know which classes to take?
    Q: How and when do I choose a major?
    Q: Can I take a course P/N (Pass/No credit)?
    Q: Can one course fulfill more than one requirement?
    Q: What happens if I earn a D or fail a course?
    Q: How often should I meet with my advisor and what should we discuss?
    Q: How do I change advisors?
    Q: How do I obtain a copy of my transcript?
    Q: Who decides how transfer work applies to Hamline requirements?  
    Q: When can I register?  
    Q: How do I obtain my PIN for registration?
    Q: How do I add or drop a class?
    Q: How can I receive credits for classes taken at another university?


    Q: Who are the advisors in Academic Advising? 

    We are Katie Adams, Lynn Iverson-Eyestone and Cathy Carter (Transfer Specialist), and we work with all undergraduate students who have advising questions. You can contact us at 651-523-2912, or you can stop by Academic Advising (lower level of Bush Library). We are here Monday through Friday, 8:00 a.m. until 5:00 p.m. We are always happy to talk with you about anything related to your academic goals. We can answer many questions on a drop-in basis or over email, but generally speaking, appointments are recommended.

    Q: When would I meet with someone in Academic Advising instead of with my faculty advisor, and vice versa? 

    Your faculty advisor is the best person to answer specific questions about your major, the Hamline Plan, and general college policies. But if you are thinking of switching to a different major, or if you are undecided about your major, we in Academic Advising can help you talk through your options. We are also a good resource if your academic performance is not as strong as you would like it to be, if you have a complicated question about graduation requirements, or if you are thinking about taking time off from school. If you are not sure where to go with a question, Academic Advising is always a good place to start.

    Your faculty advisor is also an excellent resource to begin exploring various educational opportunities beyond the graduation requirements: internships, independent studies, study-abroad programs, service learning, etc. These are all things that help you stand out once you have graduated and are competing for jobs, graduate school, or whatever else you are pursuing after graduation.

    Q: How do I know which classes to take? 

    During Advising Weeks (the 2 weeks prior to registration), you should meet with your faculty advisor to discuss your plans for the upcoming term. Prepare for this meeting by running a degree evaluation in Piperline (for instructions go here). You might also find it helpful to complete an Academic Advising worksheet, listing all the classes you have taken so far. Next, pencil in courses you are thinking of taking to see how they will fit. Be sure to check the Course Listings in order to avoid time conflicts and to be sure you have completed prerequisites. Be prepared to explain to your advisor what you hope to learn in each course and how it will move you towards graduation. You will want to develop a plan with a faculty advisor in your major area, and note required courses that are only offered once a year or once every other year.  
     
    Q: How and when do I choose a major? 

    If you are undecided, you should take classes from a variety of departments. Your goal should be to explore areas you may not know much about, but which could be potential majors.

    You may also want to schedule an appointment with the Career Development Center (CDC). The CDC has many resources available to assist you in your major and career search. Faculty members are another good resource for information about careers available to students with a major from their department. If you have questions about certain majors, schedule an appointment with the department chair or other faculty members in the department to discuss your options. Faculty members genuinely enjoy talking about their departments and their fields of study - one valuable part of a Hamline education is having close, easy access to them. Visit with your professors to determine when they hold office hours. If you cannot meet with the faculty member during office hours feel free to email them to find an alternate time to meet. Their contact information will be in the online Hamline directory. 

    Normally, you should declare a major by the end of your sophomore year, although some majors and programs require careful attention to course sequencing. If you know your intended major, we encourage you to consult a faculty advisor in that department, and declare as early as possible (but no sooner than second semester for first-year students).

    Declaration of Major forms are available in Academic Advising or Student Administrative Services. Once you have completed the form (and have obtained the required faculty advisor and department chair signatures), return it to Student Administrative Services (East Hall 113) for processing.

    Q: Can I take a course P/N (Pass/No credit)? 

    When you take a class P/N, "P" means earning a grade of C- or better in the course. An "N" means that no credit has been granted and a grade of less than C- was earned. Whether you receive a P or N, the grade for the course is not computed into your grade point average. However, some graduate and professional schools do not look favorably on a large number of P-graded courses, or they may rank each as a C.

    You may take one course per year P/N. Remember, however, that most majors do not allow P/N grading; check with your faculty advisor. 

    Q: Can one course fulfill more than one requirement? 

    Yes. A single course can fulfill multiple requirements. For example, a course that counts in your major can also fulfill one or more Hamline Plan requirements. If you are pursuing multiple majors or minors it is a good idea to meet with an advisor to ensure you are on track to complete your requirements in a timely manner. 

    Q: What happens if I earn a D or fail a course? 

    If you fail a course, you will not receive any credit for it. Courses for which you earn a D-, D, or D+ can be used to fulfill Hamline Plan, residency, and/or breadth of study requirements, but will not count in a major or minor. A course in which you earn a D+ or below may be repeated for credit. Only the credits and grade earned the second time are counted toward graduation and in the grade point average.

    It is important to learn why you were not successful in a course. Talk with your professor, your faculty advisor, or an advisor in Academic Advising. Call (651) 523-2912 to schedule an appointment with Academic Advising.

    Q: How often should I meet with my advisor and what should we discuss?

    You are required to meet with your advisor prior to registration to review your schedule and to obtain your alternate registration PIN. However, we recommend you meet with your advisor more than just once a semester. Choosing classes or determining your degree status is only part of advising. Your advisor is also there to talk about other topics, including research, internships, volunteer experiences, long-term career goals or graduate school.

    All students should establish strong relationships with advisors and other faculty/staff members. These relationships are a valuable part of attending a small private college.

    Q: How do I change advisors? 

    Complete a Declaration of Major/Change of Advisor form, have your new advisor sign it, and submit the completed form to Student Administrative Services. You do not need to contact your former advisor in the process unless you choose to do so, though most advisors appreciate hearing about your plans. Declaration of Major forms are available in Academic Advising or Student Administrative Services (East Hall 113). 

    Q: How do I obtain a copy of my transcript? 

    You can access your transcript in Piperline. You can also request an official transcript in Piperline, for yourself or third parties.

    Q: Who decides how transfer work applies to Hamline requirements? 

    Registration & Records reviews transfer courses to determine whether they fulfill Hamline Plan requirements. Your major advisor or department chair will determine how transfer work applies to your major. You should submit a syllabus for each course you wish to have evaluated. Contact the Transfer Articulation Coordinator (651-523-2127 or transferarticulation@hamline.edu) for more information about transferring in credits.

    Q: When can I register?

    New first year students register on campus at summer Piper Preview orientation sessions.

    New transfer students register online through Piperline; registration date depends on the number of credits you are transferring to Hamline.

    First year students starting Hamline in the spring term will also register online.

    Continuing students are required to meet with their assigned advisor during Advising Weeksthe two weeks prior to registration, to discuss your plans for the upcoming term, your overall academic plans, and receive your alternate registration PIN. Registration begins the week following Advising Weeks. Students register by class starting with seniors. Registration begins at 7am on the first day to register and remains open in Piperline until the first day of the term. Once classes begin, you may drop classes yourself in Piperline and add classes via an Add/Drop/Withdrawal form that is signed by the instructor.  Adding and dropping classes is permitted through the tenth day of classes (referred to as census date).

    Visit the online calendar to see exactly when you may register.

    Q: How do I obtain my PIN for registration? 

    During Advising Weeks, you must meet with your advisor to discuss your current semester, your plans for next semester and your overall academic goals. At that meeting, your advisor will review and approve your plans, and subsequently provide you with your alternate registration PIN. If your advisor is on sabbatical, check with Academic Advising to determine with whom you should meet for advising.

    Q: How do I add or drop a class?

    Check the academic calendar for the add/drop/withdrawal deadlines. You may add classes with an Add/Drop/Withdrawal form during the first ten days of class. You may drop a class through Piperline during that same time frame. 

    If you withdraw from a class after the drop deadline (the tenth day of classes in fall/spring), you will receive a grade of "W." You must make sure that dropping or withdrawing from a course will not jeopardize your eligibility for insurance, scholarships, or international student status. When you are sure that you want to withdraw, speak with the instructor to determine the appropriate course of action. Obtain an Add/Drop/Withdrawal form from Academic Advising or Student Administrative Services, complete it (including appropriate signatures), and return it to Student Administrative Services (East Hall 113).

    Q: How can I receive credits for classes taken at another university?

    If you are a first year student, Hamline will accept up to 64 credits for accredited college-level coursework taken while concurrently enrolled as a high school student. This includes coursework from AP, IB, PSEO, CIS, and CLEP. For more information, visit Undergraduate Admission's Transfer Credits webpage.

    To determine if/how a course taken elsewhere might transfer to Hamline, go to Transfer Evaluation System (TES).

    Visit the Undergraduate Bulletin for detailed information about transfer credit policies.