Forms and Policies

Documents Needed for your first Counseling Appointment:

1. Demographic Sheet (unless you have already completed this form for a health services appointment during the current academic year)
2. Counseling Personal Data Form
3. Consent Form

Documents Needed for your first Health Services Appointment: 

1. Notice of Privacy Practices (to be reviewed by you)
2. Acknowledgement of Receipt of Privacy Practices
3. Demographic Sheet (unless you have already completed this form for a counseling appointment during the current academic year)
4. Health History Form
5. Health Insurance Card & Student ID Card

No Show Policy

Missed appointments limit the accessibility of our staff to other students. If you are unable to attend a scheduled appointment, it is important that you call us to cancel or reschedule. If you fail to attend an appointment without notifying us at least 2 hours in advance, you will be charged a "no-show" fee (assessed to your student account). The fee for a missed appointment with a medical provider or counselor is $15.00. The fee for a missed appointment with the psychiatrist is $50.00.

Find more information on Health Clinic Fees.

Excuse Note Policy

Counseling & Health Services does not provide excuse notes for routine illnesses, injuries, or mental health concerns that may lead to missed classes, labs, exams, projects, assignment deadlines, or athletic competitions/practices.

Find more information on our Excuse Note Policy. 

Eligibility FOR services

Current Students: All full-time undergraduate students at Hamline are charged a Counseling & Health Services fee each semester, and are automatically eligible to receive services.  All other Hamline students can access C&HS services by paying a per-semester fee.  (For current rates, contact the C&HS administrative assistant at 651-523-2204.)  

Students on Leave: Students taking a leave of absence from Hamline can receive on-going services for a period of up to one semester, provided that they have paid the Counseling & Health Services fee for that semester.  For leaves extending beyond one semester, students will be offered referrals to off-campus providers.

Suspended Students: Students suspended from Hamline are not eligible for on-going services through C&HS, but may receive assistance with finding qualified off-campus medical and mental health providers.

Alumni: Students who have graduated from Hamline are not eligible for on-going services through C&HS, but may receive assistance with

Emotional Support Animal Policy

Students seeking to have an Emotional Support Animal (ESA) in campus housing should contact the Hamline University Disability Resources office to determine whether they may qualify for this disability accommodation.  Counseling Services will only provide documentation of a mental health disability for individuals who have been formally referred by the Disability Resources office, and will only provide documentation for ESA requests pertaining to campus housing.  In the interest of fair allocation of staff time and resources, Counseling Services does not provide documentation for ESAs in off-campus settings such as airlines or residences not owned by Hamline University.  

ADHD Policies

Students seeking to have ADHD medication prescribed or refilled by one of our licensed clinicians are advised to schedule an appointment to discuss the details of related policies including obtaining prior testing/medical records and signing a controlled substance agreement.  Please note that these documents must be complete prior to dispensing any written prescription.  Hamline Counseling & Health Services does not provide ADHD testing on site.