Student Organization Resources
Student Activities and Leadership Development (SALD) offers a variety of resources and engagement opportunities for student groups.
Student Organization Leader Workshop
The Student Organization Leader Workshop is an annual program developed to help student leaders start the year off strong. Every student group is required to have at least two representatives attend the workshop. Further information about the workshop will be provided to all student organizations in late summer.
Dine, Discuss, and Develop
Dine, Discuss, and Develop is a monthly workshop series that offers leaders an opportunity to learn about various topics related to student organization success through speakers, activities and guided discussions all while enjoying a meal together. Information regarding upcoming workshops will be sent to the primary contact of all organizations as it becomes available.
Student organization funding
Did you know that Hamline Undergraduate Student Congress provides more than $75,000 in funding to student organizations each year? In order to be eligible to request a HUSC budget, student organizations must first become chartered by HUSC. Once chartered, organizations are able to take part in HUSC's annual budgeting process.
In addition to annual student organization budgets, HUSC also manages four different funds: Contingency, Conference, Challenge, and Collaboration. Information is available on the HUSC website.
Questions about the chartering process should be directed to the Student Organization Committee Chair (email@example.com). Questions about budgets and funding should be directed to the Economic Affairs Committee Chair (firstname.lastname@example.org).
Paying performers and vendors
If your student organization has a budget and wishes to use it to book a vendor or performer, you will likely need to create a contract*. If the vendor/performer does not provide you with a contract or invoice, you will be required to create one in order to request a check from Accounting. Consider using the templates below if you need to create a contract. If you have questions about this process, please contact Patrick Haught, assistant director of student activities at email@example.com.
Students are not authorized to sign contracts on behalf of Hamline. The assistant director of student activities or your organization's advisor are the only individuals who can sign contracts.
All space reservations on campus are managed by Conference and Event Management, located in 121 Sorin Hall. To request event space, student organization leaders should complete the Hamline event registration form on Presence. For meeting and tabling requests, complete this form or contact Conference & Space Management by visiting Sorin 121 or emailing firstname.lastname@example.org.
Student organizations are able to order catering for events directly through Hamline Dining Services. To arrange a catering order, contact Nick Ortega at email@example.com. Off-campus food is also welcome at events, as long as your event space is outside of Anderson Center or you have an approved exception from Dining Services.
When it comes to promoting events, there are a wide variety of resources available to student organizations:
- Posters and banners
- Supplies for created hand-made posters and banners are available in the Involvement Center
- For a fee, the PiperXpress Printing Center offers black/white and color printing and copying, wide-format banner printing, laminating, cutting, folding, and booklets/brochures
- To hang a banner in the Anderson Forum, visit the Anderson Front Desk to complete a request form and submit your banner
- All posters being hung on campus must be stamped by the Anderson Front Desk; once stamped, posters can be hung on any public bulletin board on campus
- Student organizations are responsible for removing their posters once the event date has passed
- Requests to hang posters in campus offices should be directed to those specific offices
- Contact firstname.lastname@example.org to have posters hung in the residence halls
- Chalk is available in the Involvement Center in Anderson 317
- Review Hamline's chalking policy for rules and regulations
- Hamline digital signage policies
- Inside Hamline
- Social media
- Complete the Student Org Event Spotlight form (Google Form) to have your event featured on the SALD Instagram
- Ask other student organizations to feature your event advertisement on their pages or stories
- Event calendars
Student Activities manages 24 lockers located on the third floor of Anderson Center, which are available to all student organizations on a first-come, first-served basis. Contact email@example.com to inquire about availability.
Public Safety manages the use of five 12-passenger Hamline vans. Registered student organizations are able to request the use of the van for off-campus events, field trips, and service projects. The vans are rented out on a first come, first serve basis. It is important for student organization leaders to submit requests for vans as soon as possible, as vans are available to all faculty, staff, and student organizations on campus. More information is available on Hamline Public Safety's van rental page.
Student organization travel
Student organizations engaging in off-campus travel outside of the Twin Cities Metro area (beyond 50 miles away from Hamline University) are required to register their travel with Student Activities and Leadership Development. If your organization is planning on traveling, please contact firstname.lastname@example.org and set up a meeting with the assistant director to learn more about Hamline travel policies and how to become a trip coordinator.
Student travel guidelines
Student organizations engaging in off-campus travel taking place overnight, or beyond 50 miles away from Hamline University, are required to register their travel with Student Activities and Leadership Development:
- The trip leader should submit a Hamline travel registration form (Google Form) at least two weeks prior to the trip
- The Student Activities and Leadership Development Office will review all requests
- Once approved, the trip leader will be notified and all trip participants will be sent the emergency contact and liability form (Google Form)