Additional Contract Expectations
Residential Life policies are established to help create and maintain a healthy living community. These policies are in addition to the Hamline University Judicial Code provided in the Hamline provided on the Hamline Web site at www.hamline.edu/policies and are applicable to all residence hall, apartment, and house residents and their guests. Students who elect to live in Hamline University student housing will be held accountable for the following policies.
Closing
Students must follow all check-out timelines provided by the Office of Residential Life. Closing details can be found in the housing contract.
Care of Premises
The student shall maintain the housing unit in a clean and orderly condition and shall not obstruct any of the walkways, hallways, or surrounding premises and shall not place any signs or advertising matter in the windows. No partitions or other alterations or additions shall be made to the housing unit unless the prior written consent of Hamline University is obtained. This shall include, but not be limited to, the addition or changing of any locks, the removal of window screens, altering or tampering with the heating or lighting fixtures, removal of spring-loaded door closures; tampering with window safety features; removal or painting of any surface, installation of any television or radio antenna; the addition of electrical, or telephone wiring; and all other such changes and additions. Nails, screws, and adhesives which may cause damage shall not be inserted into or used on the structure of the housing unit for any reason, fines will be assessed during the end of the year checkout procedure and billed to the student's account.
Consolidation
Whenever a vacancy occurs in a double, triple, quad, apartment, or house, the Office of Residential Life may assign another student to that space at any time. Your name, phone number, Hamline email address, and room number will be provided to students as an available place/person to move in with or you may be assigned a new roommate. Every attempt will be made to notify the current residents within twenty-four hours notice.
Contract
The housing and meal plan contract is for the full academic year. In the event of a major change in circumstances (i.e. withdrawal from the university, marriage, etc.), students may apply for a contract release with the Office of Residential Life. A student who is granted a contract release may move out with no financial penalty.
Check-In/Check-Out
A room condition form must be completed upon check-in. This form will be used to determine damages that have occurred during a resident's use of the room. Residents are encouraged to examine their room or apartment and note any damages upon check-in to avoid unnecessary charges at the time of check-out.
Each resident of student housing must check-out. Check-out includes:
Scheduling an appointment with your RA at least forty eight hours in advance of your check-out time.
Cleaning your room or apartment.
Moving all possessions out of your room or apartment.
Reviewing the room condition form and signing it.
Returning keys.
Following other hall-specific checkout procedures as posted.
Damages
The student will be personally responsible for any and all damage to the housing unit occupied by the student or any Hamline University property therein, reasonable wear and tear accepted. The student also will be personally responsible for any and all damage to other housing units resulting from the intentional or negligent act of the student, any member of his or her family, or any guest of the student. Loss of property or damage to common areas may be assessed to occupants of the floor or surrounding area. The student shall pay on request the amount of any cost, expense, or loss resulting from any such damage.
Energy and Natural Resource Conservation
In an effort to conserve energy, the Office of Residential Life asks you to turn off lights and electrical equipment (television, stereo, computer, etc.) whenever you leave your room. Natural resources may be conserved by keeping your showers under 10 minutes in length and by turning off the water while brushing your teeth. Conserving energy and water benefits the environment and saves you money in housing costs!
Excessive Loads
Student housing units have varying design and construction. Hamline reserves the right to impose reasonable requirements with respect to the use or storage of heavy items in the housing units. Waterbeds and other items imposing unreasonable stress are not permitted.
Furniture
Furniture that is supplied by Hamline University will be maintained in the proper location. The student may rearrange the furniture within the housing unit but may not disassemble it, exchange it with other students, or move it to other locations. Furnishings shall not block windows, doors or heating units. Furniture shall not be taken from lounges or other common areas and placed in a student's private area of residence or moved to any other location. There may be an administrative fee charged for locating and returning public area residence hall property found in student rooms. This fee may also be assessed for the removal of screens from windows.
Grills
In order to comply with fire and safety regulations, charcoal and gas grills are prohibited in and outside of the residence halls, houses, and apartments.
Keys and Student ID Cards
When a student moves in, keys are issued that open the room. A student's ID will give them access into the building. Keys and ID's are the property of Hamline University and are loaned to students for their use during their stay on campus. It is illegal to duplicate a Hamline University key. The loss of a key jeopardizes the security of the individual resident and their roommate(s). Report lost keys to a Residential Life Staff Member and lost student ID cards to the Office of Safety and Security. Students are asked to lock their door at all times for their own safety and not to admit anyone to the building that is not their guest.
Kitchenettes
Kitchenettes are provided in each hall for use by residents. All equipment and appliances should be used with care and fully cleaned for the next person's use. Failure to use kitchen equipment as described may result in loss of kitchen access and/or fine.
Lawns
Residents of houses are responsible for keeping their yard and porch in a clean and respectable condition.
Lofts
Lofts are not permitted in the residence halls.
Mattresses
All of our mattresses on campus are extra long twin.
MicroFridge
Each residence hall room is supplied with a MicroFridge (cost included in room and board). It is the responsibility of each student to keep the MicroFridge clean. Apartment and house residents may supply their own microwaves.
Motorized Vehicles
Motorbikes, motorcycles, or any devices using combustible fuels create fire hazards and are not allowed in the residence halls, apartments, or houses. Items of this type will be removed at the owner's expense.
Posting of Materials
All materials posted must follow the Residential Life Posting Policy. All materials must be dated and and delivered to the Residential Life Office. Residential Life staff members will post the materials on hall bulletin boards. Announcements may not be posted on doors, windows, or walls of the halls without prior approval. Permission to post large banners must be obtained from the Area Coordinator prior to posting. Materials posted improperly will be removed.
Residence Hall door decorations are restricted to 25% of the door facing the hallway and the room number must remain visible.
Quiet Floor
Quiet floors provide a living option for students who prefer to live, sleep, and study in a quieter environment. In addition to regular campus-wide quiet hours, quiet floors may choose longer and/or more restrictive quiet hours
Recreation Equipment
All recreational equipment (bikes, weights, etc.) must be stored in residents' rooms or a bike room. Bikes or other equipment are not to be stored in stairwells or lounges. Hamline University is not responsible for items lost, damaged or stolen from storage areas. Bike room keys are available for check out in the Residential Life Office.
Rights of Others
Each resident shall observe and respect the rights of other students occupying student housing. This shall include avoiding excessive noise and observing reasonable hours of quiet for sleep and study.
Room Changes
No room changes are allowed before census day. Area Coordinators must approve all room changes. If you have a concern with your roommate, you may contact your RA or Area Coordinator.
Smoke-Free Environments
Smoking is not allowed in any university building.
Snow Removal
Facilities Services are responsible for snow removal for the general campus and the city sidewalks.
Soliciting
Door-to-door soliciting and campaigning by non-Hamline groups is prohibited in residence halls or houses. Contact the Office of Residential Life or Hamline Public Safety to report solicitors.