Center for Gender + Sexualities Student Resources

At Hamline, restrooms are either single use or multi-stall. Our single-stall restrooms are labeled with the sign “Restroom.” Hamline provides single-stall restrooms to ensure there are inclusive and accessible environments for all students, families, and visitors. These are restrooms that any individual can use regardless of gender identity.

Our long-term goal is that every building on campus will have, at minimum:

• One fully-accessible men’s restroom
• One fully-accessible women’s restroom
• One fully-accessible all-gender restroom

These facilities are not only beneficial to the transgender or gender-diverse people as gender-inclusive bathrooms can serve the needs of parents who need to attend to their children of a different gender and individuals with disabilities who may have a personal care assistant (PCA), caregiver, parent, or guardian of a different gender.

Hamline University strives to create and maintain an inclusive and safe environment for all, including locker room and shower facilities. We provide all members of our community equal access to locker rooms and shower facilities. Individuals have the opportunity to use the locker rooms and shower facilities that correspond to their own gender identity. Those who do not identify with the gender binary may determine whichever facility is the most appropriate and most comfortable for them.

Restroom locations on campus

Single-stall restroom locations:

• Admission House (one)
• Alumni House (one)
• Anderson Center (two, on the first and second floors; one is wheelchair accessible)
• Anne Simley and Sundin Hall (one, in the hallway of the music rehearsal space)
• Drew Hall (one, on the first floor back near the entry to the first-floor dorm rooms)
• Drew Science (two, on the second and third floors; one is wheelchair accessible)
• Manor Hall (two, in the basement across from the benefits office)
• Sorin Hall (two, located near the gendered multi-stall restrooms )
• Walker Field House (two, in the basement across from the handball and racquetball courts)

Multi-stall inclusive restroom locations:

• East Hall (one, third floor, three stalls)
• Giddens Learning Center (GLC) (one, second floor, three stalls)
• Robbins Science (one, first floor, three stalls)
• West Hall (two; one restroom has two stalls and a quiet space, second one has two stalls and two urinals)

All-gender restrooms in dorms:

• Manor Hall (one, first floor has a single-stall restroom across from the lounge)
• Osborn, Shilling, and Peterson all have single-user restrooms on the first floor

Dorm bathrooms with showers:

• Drew Hall second- and third-floor bathrooms
• Manor Hall's east wing second- and third-floor bathrooms

Frequently asked questions

Are these restrooms only open To trans* people?

All gender restrooms are inclusive of people of all gender identities. As such, all people must be respectful of these spaces. We are not going to tell people what bathrooms to use. Rather, we want to provide spaces so that all individuals can use them in an accessible manner.
 

Are trans* people required to only use these restrooms?

Trans* people may use whatever facility that best aligns to their gender-identity and comfort level. If they would like to use the gendered restroom because they are comfortable with it, that is up to their discretion.

We do not tolerate bathroom policing at Hamline.
 

Are all restrooms on campus going to be all gender?

We are not converting every restroom on campus. However, we are working toward ensuring that there are gender-inclusive restroom facilities in the majority of campus buildings.
 

Once your legal name has changed, we can issue a new transcript and replace a diploma at no charge when requested. Please note that changing your first name for certain records does not change your legal name with Hamline University altogether.

Where your preferred name will appear on Hamline documents

• Canvas
• Hamline University email
• Class rosters
• Dean's List and Merit List
• Faculty advisee lists
• Workday
• Commencement program (student selects which name appears)
• Counseling and health services records
• Student employment information
• Student ID card
• Library systems
• Housing
• Honors program
• Major and minor lists
• On-campus communications (email and mail)
• Graduation and diploma
  • When you register to graduate (either as an undergraduate or graduate student), you will complete several forms in Workday and Google, including one that will ask what name you would like printed on your diploma, printed in the graduation program, and read aloud on stage, if you choose to walk at graduation.
    
    Diploma Name: It is recommended that you use your legal name, specifically for international students or students interested in working abroad. In other countries, the diploma is a legal document and must be issued in the student's legal name or it is not valid. For more information, please email Registration & Records at registrar@hamline.edu with questions about names for commencement/diploma.

Where your legal name will appear on Hamline documents

• Tax documents
• Financial aid packages
• Official and unofficial transcripts
• Paychecks
• Registrar’s Office records
• Study abroad documents
• Transfer credit evaluations
• Off-campus mail
• Medical and insurance documents
• Records submitted to third parties
• International student documents
• Department of Education and Minnesota Office of Higher Education documents

Step-by-step instructions for name changes in Workday

For name changes, type "change name" in the search bar

• Legal name changes: Choose “Change My Legal Name” if you’ve had a legal name change. Documentation will be required.
• Chosen name changes: Choose “Change My Preferred Name” if you want campus systems and others on campus to refer to you by a name other than your legal name.

Legal name changes

• Enter your full legal name and press submit
• Provide documentation of legal name change (marriage certificate, divorce decree, court order) to the Registration and Records Office at registrar@hamline.edu
• Your name will not be changed until documentation is received and your request is approved

Chosen name changes: “Change My Preferred Name”

• Uncheck the “Use Legal Name As Preferred Name” box and enter your chosen first and last name. This will override the legal name on our university systems which do not require a legal name. Legal names are required for financial aid, payroll, health insurance, and public safety systems as these systems have access to both names.
• Press submit
• No approval or documentation is required

Your name will change on our partner systems like Google, Canvas, etc. You will also receive some mailings with your chosen name.

We believe that using pronouns as indicated by an individual is a key component to building an inclusive and diverse community. Hamline also recognize that many people have been taught to assume that we can look at an individual or their name and assume which pronouns they use. Unfortunately, this isn't true, and it can negatively impact the individual or the community we are building.

Hamline University also understands that many people use a name other than their legal first name to identify themselves for a range of reasons. As long as the use of this changed name is not for the purpose of misrepresentation, we allow students to use a first name different from the legal name on certain records and their student ID. In our Workday system, this name is labeled as “preferred name.” If your chosen name is different from your legal name, it is recognized here.

Below are ways to change your name and pronouns in our systems, as well as resources and information on names and pronouns.

ID cards

ID cards from Public Safety can be changed to list your preferred name. Go to the Public Safety Desk in Sorin Hall and let them know you use a name different than your legal one and ask to have your ID updated.

Pronouns

While we do not keep pronouns in our main system, Workday, you can change your pronouns in Canvas for classes that use Canvas. We encourage all students, faculty, and staff to do so. You can also share your preferred pronouns and name directly with faculty, staff (in work situations).Before receiving your name badge, you will be asked to list the pronouns you would like to use/Pronouns will be listed on all name badges provided by Hamline. In addition, we encourage all students, staff, and faculty to add their pronouns to their email signature.

Gender marker changes

At Hamline, we recognize and affirm people based on the gender that they identify with. Similarly to the state of Minnesota, Hamline recognizes that gender is a self-designated descriptor. Students are not required to present documentation to change their gender marker on their Hamline University record.

Current students may initiate a change through Workday, while former students should use this form. We do encourage you to make sure that this change is reflective of your other documents, based on the country you live in, if you are an international student or a dual citizen. If you have questions or concerns, please contact us or the GEC.

Additionally, as part of the demographic data that we collect, we hope that we have included gender identity data that is hopefully reflective of at least one part of your identity. This data set is based on the one that the state of Minnesota collects. At the moment, unfortunately, Workday does not allow us to collect more than one response under the gender identity category. If you don't see something that is reflective of your identity, please reach out to us and we will look at updating our list.