• Career Development Center

  • Hamline University Internship Guide

    Contents:

    What is an Internship?
    Internships and the Hamline Curriculum
    Types of Internships at Hamline
    Expectations of Students, Faculty, Internship Sites and the CDC
    Core Internship Requirements
    Paperwork and Deadlines
    Tips for Finding an Internship
    International Students and Internships
    Grading and Assessment

    What is an Internship?

    There are many different understandings of what constitutes an internship. These definitions often vary by educational institution, and throughout the employing community. However, perhaps the best definition of an internship as it is understood at Hamline is as follows:

    “An academic internship is a form of experiential education that integrates knowledge and theory learned in the classroom with practical application and skill development in a professional setting. Students earn academic credit, or there is some other connection to a degree-granting, educational institution. This work/learning arrangement is overseen by a faculty or staff member of an educational institution and by a designated employee of an organization. The internship is usually the length or equivalent of an academic term, may be part-time or full-time, paid or unpaid. An integral component of the experience that distinguishes it from other types of work is one or more forms of structured and deliberate reflection contained within learning agendas or objectives”

    (Definition developed in 2002 by Mike True of Messiah College in collaboration with other internship professionals across the country)

    This definition allows for some flexibility for students to intern in a variety of different settings and explore how their Liberal Arts education can be applied in a wide array of career areas. It also allows for students to develop their own internship experience, or adapt an existing job or volunteer experience into an internship, by adding a structured learning component that includes goal-setting, on-going supervision and reflection.

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    Internships and the Hamline Curriculum

    Internships are part of the LEAP (Liberal Education as Practice) Program of the Hamline Plan. By registering an internship and completing the appropriate paperwork and requirements, Hamline students receive the LEAP credit (the “P” of the Hamline Plan), as well as 4 academic credits. Students may also register internships as 0-credit LEAP internships. This allows them to receive the “W”, but no residency credit. Students may find this option helpful during terms where registering an internship would cause them to exceed their credit limit, or during situations such as the summer term when tuition is charged on a by-credit basis. A 0-credit internship is $525 during the summer term (or any other semester when a student is not registered as a full-time student ). Students may register up to three internships for credit over the course of their time at Hamline, and unlimited 0-credit internships.

    In general, all Hamline undergraduate students are required to obtain one LEAP credit by the time they graduate. Students may do so through internships (here in the United States or as part of a study abroad program), LEAP-designated classes, Apprentice Teaching or Collaborative Research. The latter three require pre-approval of the LEAP Program Director in order to merit LEAD credit. Contact the current LEAP Program Director, Jane Turk, for more information (jturk02@hamline.edu).

    Some departments have chosen to require an internship as part of their major/minor curriculum. Others require students to work with a specific faculty member, or take an internship seminar when completing an internship. It is up to the discretion of each academic department if and how it would like to incorporate internships into its program curriculum. Consult with your department chair for specific requirements within your program, and see below for a summary of departments with special requirements:

    Department

    Requirements

    Creative Writing

    Internships are required for the major. Students complete internships independently with a Creative Writing faculty member. Students register their internships through the CDC.

    Criminal Justice

    Internships are required for the major through the Criminal Justice Capstone Seminar. The seminar is taught every fall, spring and summer. During the summer, it is cross-listed with the Legal Studies Internship Seminar.

    Environmental Studies

    Internships are required for the major. Students complete internships independently with Mike Farris, the program director. Students register their internships through the CDC.

    Exercise Sports Science

    Internships are required for the major. Students complete internships independently with an Exercise Sports Science faculty member. Students register their internships through the CDC.

    Forensic Science

    Internships are required for the certificate through the Forensic Science Internship course.

    Hamline School of Business

    Internships are required for students in the Business Analytics Major. All students in the School of Business must register for the Internship with Seminar course, taught every fall and spring, when registering an internship. Students completing internships in J-Term or summer may complete internships independently with a School of Business faculty member and register internships independently through the CDC.

    International Journalism

    Internships are required for the certificate through the Internship Seminar in International Journalism. The seminar is taught every fall semester.

    Legal Studies/Paralegal Program

    Internships are required for the major, and for the Paralegal Certificate, through the Legal Studies Internship Seminar. Students are required to work a minimum of 150 hours at their internship sites. The seminar is taught every fall, spring and summer. During the summer, it is cross-listed with the Criminal Justice Capstone Seminar.

    Political Science – Public Service Track

    Internships are required for the Public Service track of the Political Science major. Students complete these internships through the Political Science Internship Seminar taught every spring. Other Political Science students may also take this seminar for credit, or register independent internships.

    Public Health Science

    Internships are required for the major. Students complete internships independently with a Public Health Science faculty member. Students register their internships through the CDC.

    Sociology

    Students must complete an internship as part of the Sociology Senior Seminar.  Students may also register independent internships for credit.

    Women’s Studies

    Internships are required for the major. Students complete internships independently with a Women’s Studies faculty member. Students register their internships through the CDC.

    Types of Internships at Hamline

    Internships are classified as either “Individual” Internships or “Practicum/Internship Seminar” Internships depending on whether students are completing them independently with a faculty supervisor, or as part of a seminar within their major or minor. In Practicum/Internship Seminar Internships, the faculty who teaches the seminar is considered the students’ faculty supervisor.

    All Individual Internships must be registered by the Internship Program Director. Students must obtain an add/drop card from the Internship Program Director by the add/drop deadline for the term. This allows the Internship Program Director to check-in with students and discuss their internship plans, verify that they understand the requirements, and ensure that have the necessary internship paperwork. Students will be registered under the name of the Internship Program Director until they submit their LEAP Learning Agreement, at which time their registration will be switched to the faculty of note on this paperwork.

    Students may register for Practicum/Internship Seminar internships via Piperline or through the approval of the seminar instructor.

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    Expectations of Students, Faculty, Internship Sites and the CDC

    There are several key players in establishing a successful internship experience – the student intern, the faculty supervisor, the site supervisor, the Internship Program Director and the Career Development Center.

    The Student Intern is responsible for securing an internship, finding a faculty supervisor and formally registering the experience, completing the LEAP Learning Agreement in consultation with the faculty and site supervisors and submitting it to the Career Development Center by the due date for the term. Students must also meet the work expectations of the internship employer, complete any academic and reflective work as agreed upon with the faculty supervisor, arrange meeting times and complete the Two-Week Review, the Midterm Evaluation and the Final Evaluation and return them to the CDC on time.

    The Faculty Supervisor is a Hamline professor who oversees the academic components of the internship experience. This means helping students develop a plan to meet the learning objectives for internship experience, structuring academic reflection for the internship, and monitoring the student’s growth and learning. Faculty are encouraged to monitor the student’s progress at the internship site by communicating with the site supervisor and reviewing copies of the Two-Week Review, the Midterm and the Final Evaluation forms. The faculty supervisor may also schedule a visit to the internship site to meet with the student and his/her site supervisor to discuss the internship experience and observe his/her work. Faculty are expected to provide students with guidance and feedback on navigating the internship experience when needed, and to assign a final grade for the internship at the end of the term.

    The Site Supervisor is a professional staff person at the internship site who has expertise in the intern's work area. The supervisor is responsible for orienting and training the intern as well as guiding and evaluating his or her work at the internship site. Supervising requires taking time to discuss the intern's work, providing background information and resources, giving coaching and feedback, and providing opportunities for new learning. The site supervisor also provides formal feedback on the intern’s performance through the Two-Week Review, the Midterm Evaluation and the Final Evaluation. The site supervisor may contact the faculty supervisor or the Internship Program Director for feedback and assistance if problems arise with the internship experience.

    The Internship Program Director is a staff member in the Career Development Center who coordinates the undergraduate internship program at Hamline and provides resources and assistance to students, faculty and site supervisors. The Internship Program Director meets with students to advise them on the internship program requirements and registration guidelines, provides assistance with the internship search, and oversees the administrative aspects of the internship program. The Internship Program Director is a good first-point of contact for students considering an internship experience, and serves as an ongoing resource for students, faculty and site supervisors throughout the internship process.

    The Career Development Center serves as the administrative center for the undergraduate internship program at Hamline. The CDC provides a wealth of resources for students who are searching for internships. These include (but are not limited to) an online internship posting system called Hamline Career Link, records of past internship sites, a webpage with links to outside search resources and ongoing internship programs throughout the Twin Cities, as well as an alumni networking resource called PiperConnect (available on Hamline Career Link). The Internship Program Director and Career Counselors assist students with identifying their internship interests, finding resources for their search, and developing and fine-tuning resumes, cover letters and interviewing skills in preparation for the application process.

    The Career Development Center also serves as the internship data collection agency for the University. All LEAP Learning Agreements and evaluations are submitted to the CDC where they are kept on file for four years. The CDC is responsible for filing internship Learning Agreements with Registration and Records, submitting copies to faculty, students and sites, maintaining internship data in Banner, and developing an Internship Annual Report that summarizes student internship activity and performance. The CDC also collects student feedback on internship sites and the internship experience and makes this available to students in the Career Development Center.

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    Core Internship Requirements

    There are several core requirements that all students must meet in order to get credit for their internship:

    Internships must be registered. Students must register their internship by the appropriate add/drop deadlines for the term in which they are completing the internship. If the add/drop deadline has passed, students must complete an Undergraduate Petition of Academic Policy (available on the Registration and Records website: www.hamline.edu/registrar) to request a late add, drop or withdrawal.

    Students must work a minimum of 120 hours at the internship site. (150 hours for students completing an internship through the ABA Approved Paralegal Certificate Program). Students should aim to complete the 120 hours within the academic term in which they have registered the internship.

    If students are able to complete a minimum of 80 hours within the formal limits of the term, they may count up to 40 hours that they work before the term begins, or they may request an incomplete grade to finish any remaining hours after the term has concluded. It is up to the discretion of the faculty supervisor whether to grant an incomplete, and how to structure the incomplete contract (available on the Registration and Records website: www.hamline.edu/registrar). If students are taking an incomplete, they should alert the Internship Program Director about when they anticipate they will complete their hours and turn in their final evaluation. Once they have turned in their final evaluation and any remaining assignments to the faculty supervisor, the faculty supervisor may assign a final grade by submitting a grade change to Registration and Records.

    Students must work under the guidance of a supervisor at the internship site. Students must identify one main supervisor at their internship site who will provide them with ongoing training or supervision. In some cases, supervision duties may be split up among several individuals. However, it is helpful to have one primary contact that the student can report on the LEAP Learning Agreement and with whom the student can complete his or her two-week, midterm and final evaluations.

    Students must work under the guidance of a faculty supervisor. Students may work with any faculty person at Hamline – they are not limited to faculty within a specific department unless required by their major or minor. It is recommended (but not required) that students work with a faculty member who is somewhat familiar with the type of work that the student will be completing at the internship site, as well as the student’s career goals. It is up to the discretion of the faculty member whether to agree to supervise a student internship.

    Students must complete the appropriate internship paperwork. Students are required to complete several pieces of paperwork during their internship: a LEAP Learning Agreement, a Two-Week Review, a Midterm Evaluation and a Final Evaluation. More detail on these can be found in the Paperwork and Deadlines section.

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    Paperwork and Deadlines

    The following paperwork is required of all interns:

    • A LEAP Learning Agreement (LLA). The LLA serves as a contract between the student intern, Hamline University and the internship site. It also serves to finalize the student’s internship registration by providing details on who will be supervising and assessing the intern (both at Hamline and at the internship site), whether the internship will merit credit toward a major or minor, and whether the faculty supervisor has approved A-F grading.

    (Note: the Major/Minor credit and A-F grading request sections only apply to Individual Internships because Practicum/ Seminar internships automatically apply credit toward a specific major/minor and are typically graded on an A-F scale. No additional signatures are required in these sections for students in Practicum/Internship Seminars. By contrast, Individual Internships are registered by default as Interdisciplinary credit and No-Credit/Pass/High-Pass grading and therefore must have the appropriate approval of Department Chairs and Faculty Supervisors to merit alternative credit or grading).

    The LLA also contains two important sections intended to provide some structure to the internship experience: The Job Description section and the Learning Objectives Section. The Job Description section requires a description of the daily duties and responsibilities, as well as any special projects that the student intern will be doing at the internship site. This section outlines the relationship between the student and the internship site. 

    The LEAP Learning Outcomes section outlines the student’s learning plan for the internship experience. It is this section of the learning agreement where a student articulates what he or she will be doing at or through the internship to fulfill the learning outcomes of the LEAP program, and to merit academic credit for the experience. This section structures the relationship between the student and the faculty supervisor, though it must also be approved and supported by the site supervisor. Students are asked to describe their learning plan for achieving the four LEAP learning outcomes, as well as what artifacts of learning they will be able to present to their faculty supervisor for evaluation (or in other words, what assignments or products will the faculty be able to use to assess whether and how the student achieved the learning outcome). Artifacts of learning should include specific products that can be uploaded to Blackboard for University-wide assessment purposes at the end of the internship. Students in Individual Internships will receive instructions for doing so from the Internship Program Director and those in Practicum Seminars will receive directions for doing so from their seminar instructor.

    Once students have completed the LLA and had it approved by their faculty and site supervisors, they must submit it to the Career Development Center by the LEAD Learning Agreement due date. This is typically four weeks into the term (or one week into January term). The LEAP Learning Agreement deadline is always posted in the Internship Brief Reference Guide that students receive when they pick up their paperwork, as well as in the Internship Registration and Paperwork Deadlines section of the Career Development Center website. If students do not turn the LLA in by the appropriate deadline, a $25 late fee is charged to their student account. If a student completing an Individual Internship does not turn his or her LLA in to the Career Development Center by the last day to withdraw for the term, he/she is administratively withdrawn from the internship. If a student in a Practicum/Internship Seminar does not turn his or her LLA in to the Career Development Center by the end of the term, he/she should not be eligible to pass the course.

    The Internship Program Director reviews each LLA to ensure that it is complete, and then sends an internship confirmation email as well as a pdf copy of the LLA to the student, the site and the faculty supervisors. The Career Development Center also sends a copy to Registration and Records where the students’ registration is finalized, and any necessary changes are made (assigning the correct faculty supervisor, attaching major or minor credit, etc.)

    A Two-Week Review, a Midterm Evaluation and a Final Evaluation. These function as performance reviews for students, and communication tools between the Site Supervisor and the Faculty Supervisor. Students are responsible for scheduling meetings with their site supervisors at which they discuss the student’s progress and performance. Evaluations are based around the Hamline Plan and are intended to capture the transferrable professional skills that students have developed in the classroom and are applying at the internship site. Students are encouraged to complete these forms with their site supervisor to the best of their ability, but to use them as a springboard for a discussion that is more customized to their internship experience and learning goals.

    Students and site supervisors sign off on their evaluations to indicate that they have completed them together. Students then turn the evaluations in to the Career Development Center where they are filed with the students’ LEAP Learning Agreement. The Two-Week Review and the Midterm Evaluation do not have specific due dates because all students complete their internships hours at different rates. Students should plan to turn them in as they complete them – approximately two-weeks or 20 hours in to their internship, and at the mid-point or 60 hours in to their internship. The Final Evaluation is due on the last day of class for the term. The Internship Program Director reviews all evaluations to look for any red-flags that need to be addressed with the site or the student. A pdf is then created and sent via email to the faculty supervisor for his or her review.

    Evaluations are not intended to be the sole tool for determining a student’s grade for the internship experience. Rather, they should be used in combination with the student's learning plan, as well as any additional criteria that a faculty supervisor may have when assigning a final grade. See the Grading and Assessment Section for more information.

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    Tips for Finding an Internship

    Students are responsible for finding their own internship, but the CDC provides a wealth of resources and support throughout the process. In general, it is recommended that students begin their search at least three to four months before they plan to start the internship. Before beginning the search, students should ask themselves the following questions to help clarify their goals:

    • In what specific field(s) would you like to intern?
    • What skills do you hope to acquire or enhance during the internship?
    • What are your academic and personal goals for an internship?
    • What are the characteristics of your ideal internship site?

    Schedule an appointment with the Internship Program Director to discuss your interests and brainstorm ideas and resources for the internship search. Then follow the steps below:

    • Develop a resume and a cover letter.
    • Register for Hamline Career Link and monitor it regularly. Save searches in the system to receive email alerts about new postings. Explore other web resources for finding internship opportunities, such as the Internship Search Resources by Industry page of the CDC website.
    • Contact prospective internship sites directly. Many internships (and jobs) are never posted through the CDC or anywhere else. For ideas about who to contact, consult the Internship Program Director, Internship Search Resources on the CDC website, or the CDC library.
    • Reach out to people in your network. Networking is a simple and powerful internship and job search tool. Most people are eager to help sincere, motivated college students explore interests and launch careers. Talk to family, friends, faculty, former or current supervisors, etc. to get ideas of where to find internship opportunities. Consult with the Internship Program Director for ideas about how to connect with people in your field of interest.

    It is not uncommon for students to experience some ups and downs in the internship search process. A typical internship search in the metro area requires as many as 15-20 site contacts and two-three interviews with different employers. Make an appointment with the Internship Program Director if you are:

    • overwhelmed and experiencing difficulty getting started on the search;
    • having trouble locating the right type of internship opportunities;
    • have applied at 10-15 sites and haven't received any offers that interest you;
    • are interviewing but not converting the interviews to internship offers.

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    International Students and Internships

    International Students on F-1 visas are eligible to complete internships through the Curricular Practical Training (CPT) Program. Students must have been lawfully enrolled on a full-time basis for at least nine consecutive months. If students are unsure of their status and eligibility to complete an internship, the advisors in International and Off-Campus Programs can assist them with understanding their individual status and eligibility.

    Internships completed through the CPT program cannot exceed 20 hours per week during the fall or spring academic terms, however during breaks, students may work up to 40 hours per week.

    Participating in part-time CPT does not affect Optional Practical Training (OPT) eligibility (one-year of full-time work post graduation), but if students accumulate 12 months of full-time CPT, they will not be eligible for OPT.

    Students completing internships through CPT MUST register their internship experiences through United States Citizenship and Immigration Services (USCIS) before they begin work at their internship site. Students do so by turning in a completed LEAP Learning Agreement to the International and Off-Campus Programs office. It typically takes only a few business days to register the internship in the system. Under no circumstances may students begin work before the final USCIS authorization. CPT may not be completed retroactively.

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    Grading and Assessment 

    By default, Individual Internships are graded on a no pass/pass/high pass scale. Students have the option of requesting A-F grading by having their faculty supervisor sign a designated section of the LEAD Learning Agreement. It is up to the discretion of the faculty supervisor whether to agree to grade on an A-F scale. Practicum/Seminar Internships are typically graded on an A-F scale, however this depends on how the faculty instructor has structured the course with the Undergraduate Curriculum Committee and Registration and Records. 

    Faculty supervisors have the academic freedom to determine the exact criteria by which they will grade an internship, but this should be discussed with the student and clearly laid out at the beginning of the internship. In general, internship assessment should include a number of factors: the student’s performance at the internship site (as evidenced by the performance evaluations and any conversations with the site supervisor), the plan and progress on achieving the LEAP Learning Outcomes, and any assignments or artifacts of learning as agreed upon by the faculty supervisor and the student.

    Some common assignments/assessment tools that students may complete include daily/weekly reflection journals, midterm and/or final reflection papers, as well as portfolios of work completed at the internship site. Students and faculty are welcome to be creative when structuring the internship assessment plan and personalize it to the student’s unique learning style and internship experience. For ideas on grading and assessment, see also the Faculty Internship Guide

    Faculty must submit internship grades through Piperline by the grading deadline for the term. To change grades or submit grades after the deadline, faculty should contact the Records Coordinator in Registration and Records.

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