• Submission Form and Instructions

    Project Call requests should be made using the official Google Form -- click here to access the Form.

    As you first open the form, please note that you are not asked to provide your name or contact information because this is captured automatically when you submit the form.

    On the first screen of the form, please select whether the project is for ITS, Facilities, Both (ITS & Facilities) or if it is an “Other” request.  Requests that will require work to be done by both Facilities and ITS should be submitted as “Both” requests.  

    For ITS, Facilities and Both requests, you are asked to provide the name of the project and the associated department.  

    Then you are asked to identify an Executive Sponsor.  Please choose a Vice President, the Provost or a Dean from the list provided-- once submitted your request will be routed to Executive Sponsor you identify for review and prioritization (details of that process are explained below).  You do not need to have discussed your project with any potential Executive Sponsor first, although it may be wise in some situations to do so.  

    Once you have chosen your Executive Sponsor, you are then given a place to provide a description of the project, including technical requirements (ITS) and facilities/space requirements (Facilities), and then the next four questions ask you to provide an assessment of your request in terms of value, strategic alignment, commitment/sponsorship and feasibility.  The final question allows you to indicate if you are making a final submission or if you intend to further edit your request.  Please note that answering this last question does not mean you have submitted the form yet. 

    Once you have filled out all the questions, you can click on the Submit Form button

    IMPORTANT: When you click the Submit button, DO NOT CLOSE THE SCREEN until you a) see a message informing you that you have successfully submitted (you may have to scroll up to see it) and b) receive a notification email containing your request and a link to make changes to it later. You may be asked to click on a second Submit button, and you could also find that it will not submit because you have not filled out all the required fields (if so, they will be highlighted in red). In all cases, do not simply click on the Submit button and close the screen assuming that the process is complete.

    For “Other” requests, you are asked to provide the department name, org#, a description of what is needed, the reason for the need, the initial cost and the ongoing cost. 

    As with ITS and Facilities requests, the final question allows you to indicate if you are making a final submission or if you intend to further edit your request.  Please note that answering this last question does not mean you have submitted the form yet. 

    Once you have filled out all the questions, you can click on the Submit Form button.  As with ITS and Facilities requests, it is important NOT TO CLOSE THE SCREEN until you a) see a message informing you that you have successfully submitted (you may have to scroll up to see it) and b) receive a notification email containing your request and a link to make changes to it later.

    “Other” requests will automatically be routed to Finance for consideration.