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  • COVID-19 Policies and Protocols

    Note: Policies and guidelines are subject to change in accordance with local, state, and federal guidelines.

    On-Campus Meetings and Events

    • In-person events and activities are permitted on campus.
    • Contact or visit Conference & Event Management (space@hamline.edu; Sorin 121) to submit an event, tabling, or meeting request. 
      • All event requests must be submitted to CEM at least 3 weeks prior to the event date; all event details and resource requests must be finalized at least 2 weeks prior to the event date. 
      • For tabling & meetings, please request with at least 1 week notice.
    • Room capacities are reduced to meet safety guidelines. Contact CEM to inquire about capacities.
    • All events must have a check-in table to verify compliance with the covid-related policies. When students arrive at an event, they should present their Hamline ID to the event host to gain admission. For non-Hamline attendees, proof of vaccination or a negative covid test from within the last 72 hours should be presented to gain entrance. 
    • An attendance sheet of all who attend in-person meetings and events must be collected and maintained for at least 14 days. It needs to be available for purposes of contact tracing, should a participant contract or be exposed to COVID.
    • Events and meetings must be in compliance with Hamline’s masking requirements.

    Off-Campus Events and Travel

    • All off-campus student organization events, including conferences, service trips, competitions, or other organized activities, must be reviewed and approved by SALD. Please contact phaught01@hamline.edu to request approval.
    • No Hamline university funds (including student fee dollars) may be used to pay for any form of travel without approval from SALD. 

    Food/Catering

    • Food consumption is permitted at events and meetings as long as there is social distancing.
    • Individually packaged meals or grab-and-go options are highly encouraged whenever possible.
    • For events in the Anderson Center with 25+ attendees, food must be ordered through Hamline Catering unless an exemption is granted. Contact ccawthon01@hamline.edu to make arrangements.
    • When drinking beverages, masks should only be removed in order to take a sip.