• My Award Letter

    Need help decoding your financial aid award letter? We're here to help!

    Your award is available in two formats: electronically, and via a paper award letter that comes in the mail. Lost your paper award letter? No problem! Just email us from your Hamline Gmail account to request a copy.

    We know that financial aid terms can be complicated, so we've put together a glossary of terms for you to reference if there is a word or phrase you don't recognize.

    Review our example award letter below for helpful tips on how to read and understand its content.   

     Award Letter Pg. 1 (2020)

     

     

    Page 2 updated Award


     

    Award Letter Pg. 3 (2020)

     

    Understand Grants and Scholarships:

    Grant and Scholarship Disbursements: Financial aid will be disbursed approximately two weeks after the start of each term, to allow the Financial Aid Office to adjust aid packages to reflect actual enrollment after the Add/Drop period. This ensures the financial aid packages and credit refunds are more accurate. Credit refunds are processed no later than 14 days after a credit balance is shown on a student's account. J-Term/Winter and Spring enrollment will be combined and are considered to be the Spring Term for aid disbursement.

    What about third party scholarships?

    Third party scholarships are scholarships from any outside resources like a high school, local church, business, etc. Please email finaid@hamline.edu if you know that you are receiving an outside scholarship with the amount and name of the scholarship. Additional information can be found on our outside scholarships page.

    Third Party Scholarship Disbursement: Unless otherwise specified by the scholarship agency, Hamline will disburse half your third party scholarship(s) for fall term and half for spring term. The funds will be disbursed to your student account as the funds arrive from the scholarship foundations. In cases where the scholarship is co-payable to Hamline and the student, the funds will be credited once you endorse the check at the Cashier's window.

    Understand Loan Options:

    Students and parents may be eligible for a number of different loans. Some loans are through the Federal government and some are through outside lenders such as banks or credit unions. Some loans require credits checks and some do not. Loans offered will be listed on your award letter. A loan is different from a grant or scholarship in that it must be repaid. For assistance with understanding the different types of loans and how to accept/apply for them, please visit our loan page.

    Student Loan Disbursement: Financial aid will be disbursed approximately two weeks after the start of each term, to allow the Financial Aid Office to adjust aid packages to reflect actual enrollment after the Add/Drop Period. This ensures the financial aid packages and credit refunds are more accurate. Students enrolled for only one term may have their loans disbursed in one disbursement. Some circumstances require a proration of eligibility for single term loans. For alternative/private loans from a lender that sends funds to Hamline via paper check, the funds will be credited to your student account once you endorse the loan check at the Cashier's window.

    What happens to an overpayment?

    Overpayment refunds created by financial aid disbursements will be refunded to the student, or parent in cases the overpayment is created by a Parent PLUS loan, within 14 days after the overpayment is created. The refunds may be paid through direct deposit or through a paper check. For more information regarding refunds, please visit the Student Accounts Refund and Account Overpayment page.

    How is student employment/work study processed?

    Earnings from student employment will be paid to the student once they have secured a job, completed all required paperwork, and have earned wages. Earnings are paid bi-monthly to the student by direct deposit to your bank account or through paper check available at the Cashier's window. Additional information can be found on our student employment page.

    Financial Aid and Student Accounts Policies are important for all students to review:

    Financial Aid policies can be viewed on our policy page.