• Faculty and Staff Information

    All members of our community play a vital role in helping keep each other healthy and in ensuring we are able to be together on campus. We recognize that many of our new safety protocols will require a period of readjustment; during this time, we ask all faculty and staff to support students and one another by doing their part to reduce the spread. Our community is stronger than COVID-19.

  • Information and Resources

    Mask policy

    Hamline has implemented a mask policy, effective until further notice. All students and employees must wear masks:

    • Outdoors, when unable to maintain 6 feet of physical distance from others
    • In common areas of campus, including hallways, classrooms, and labs
    • In offices without private space, when 6 feet of physical distance isn’t possible
    • In shared common areas of residence halls

    View the complete mask policy.

    Employee self-monitoring

    Self-monitoring requirements

    Employees are required to self-monitor for symptoms of COVID-19. Employees should NOT come to campus if they:

    • Feel sick
    • Have been diagnosed with COVID-19
    • Have symptoms of COVID-19
    • Have been in contact with someone who is sick or has COVID-19

    #CampusClear self-assessment

    Every employee who will be coming onto campus must truthfully complete a brief questionnaire using the free #CampusClear app EVERY DAY before coming to campus.

    Employees who can answer NO to all the questions posed may come to campus.

    Employees who answer YES to the following should take the steps below:

    • I have a temp of 100.4 F or 38 C and/or chills.
    • I have shortness of breath.
    • I have a NEW cough.
    • I have a NEW sore throat.
    • I have NEW nasal congestion/runny nose not explained by allergies.

    Stay home, notify your supervisor, and consult your medical provider to seek testing for COVID-19. call 911 if it’s an emergency.

    • I have NEW unexplained fatigue.
    • I have NEW unexplained muscle or body aches.
    • I have a NEW unexplained headache.
    • I have NEW gastrointestinal symptoms such as vomiting or diarrhea.

    If you feel that your symptoms could be COVID-19 related, please stay home and consult with your medical provider. If you can attribute your symptoms to a non-COVID illness, please stay home until you are well.

    • I’ve tested positive for COVID-19.
    • I’ve been in close contact with someone who has COVID-19.

    DO NOT come to campus. Complete the online Employee COVID-19 Self Reporting Sickness Form. If unable to complete the form, please contact the Benefits Office at 651-523-2815. Once the form is received, further instructions will be given by the Benefits Office. Follow your department call-in procedure to make sure the appropriate person knows you will not be at work or on campus.

    For detailed procedures for what to do if you experience symptoms while on campus, see the Campus Preparedness Plan.

    If an employee has COVID-19

    If an employee has COVID-19 that employee may not return to work on campus until approved by the Benefits Office, which will follow guidelines from the CDC, MDH, OSHA and/or a medical provider.

    Additionally:

    For staff:

    • If employee is able to work from home, they should do so with supervisor approval, consistent with the Work from Home Policy.
    • If an employee is not able to work from home, time away will be covered consistent with Hamline’s Sick and Safe Leave and/or Vacation Policy. This may run concurrently with FMLA (Family Medical Leave Act), if eligible. Unionized staff employees should consult their respective agreements for guidance concerning leaves.

    For faculty:

    • If a faculty member is not able to work from home, Section 14.3 Absence from Class, found in the Faculty Handbook, will apply for up to ten (10) missed class days. If more than 10 class days are missed, Section 12.2.2 Personal Leave of Absence, found in the Faculty Handbook, may apply. This will run concurrently with FMLA (Family Medical Leave Act), if eligible. Faculty members are encouraged to consult with their departmental chair/dean.
    • Part-time unionized faculty members should consult their respective agreements for guidance concerning leaves.

    If an employee cannot return to campus due to the need to take care of an immediate family member who has been diagnosed with COVID-19:

    • Employee may not return to work on campus until approved by the Benefits Office, which will follow guidelines from the CDC, MDH, OSHA and/or a medical provider.

    For staff:

    • If employee is able to work from home, they should do so with supervisor approval, consistent with the Work from Home Policy.
    • If an employee is not able to work from home, time away will be covered consistent with Hamline’s Sick and Safe Leave and/or Vacation Policy. This may run concurrently with FMLA (Family Medical Leave Act), if eligible. Unionized staff employees should consult their respective agreements for guidance concerning leaves.

    For faculty:

    • If a faculty member is not able to work from home, Section 14.3 Absence from Class, found in the Faculty Handbook, will apply for up to ten (10) missed class days. If more than 10 class days are missed, Section 12.2.2 Personal Leave of Absence, found in the Faculty Handbook, may apply. This will run concurrently with FMLA (Family Medical Leave Act), if eligible. Faculty members are encouraged to consult with their departmental chair/dean.
    • Part-time unionized faculty members should consult their respective agreements for guidance concerning leaves.

    If an employee has an underlying medical condition that puts the employee at higher risk for severe illness from COVID-19 as defined by the CDC, and the employee seeks to obtain a formal accommodation:

    • The Employee COVID-19 Medical Inquiry Request Form must be filled out by the employee and their health care provider.
    • Once the Benefits Office receives the completed document, an interactive process will begin to evaluate if the accommodation(s) can be met.

    If an employee lives with a high-risk individual per CDC guidelines and can’t be present on campus due to exposure concerns to COVID-19:

    • This is not a recognized basis for a workplace accommodation; the employee needs to contact their president’s staff-level supervisor or department chair/dean to discuss.

    If an employee seeks an accommodation to not be present on campus to avoid the risk of exposure to COVID-19:

    • This is not a recognized basis for a workplace accommodation; the employee needs to contact their president’s staff-level supervisor or department chair/dean to discuss.

    Health and safety procedures

    To keep our community safe, we’ve implemented a variety of new hygiene measures including, but not limited to:

    • Addition of hand sanitizer stations around campus
    • A training program on handwashing, respiratory etiquette, etc. required for all employees
    • A campus mask policy
    • Physical distancing requirements in applicable campus locations
    • Enhanced cleaning measures consistent with recommendations from the Center for Disease Control and Prevention and the Minnesota Department of Health

    Offices and workspaces

    • Office spaces have been evaluated to determine acceptable occupancy that ensures necessary physical distancing.
    • Plexiglas barriers will be placed in areas of high interaction.
    • All employees will be required to wear a mask under any circumstances where six feet of physical distance cannot be maintained.
    • Meetings will be conducted in a virtual format as often as possible. When this is not possible, participation will be limited to ensure a minimum of six feet of physical distance.
    • Department heads and supervisors will model and enforce appropriate physical distancing behavior.
    • Employees will be responsible for the cleaning of their own individual offices. Shared cleaning supplies will be provided by the university. Information will be posted at those locations with instructions on how to use the cleaning supplies.
    • Department heads will evaluate their individual departments, making assessments in the following areas:
      • Evaluate flexible work schedules (rotational, staggered, etc.) in an effort to achieve six feet of physical distancing while offices are occupied.
      • Assign new workspaces that ensure six feet of physical distancing when offices are occupied.
      • Allow those who can effectively work from home to continue to do as appropriate.
      • Encourage single occupancy in work rooms.
      • Provide hand sanitizer at all entrances and high traffic areas.
      • Require employees to wear masks or face coverings in all public spaces and spaces used by multiple people in compliance with the masking policy.
      • Work with Facilities to configure and accommodate appropriate physical distancing in common areas, or close them off.
      • Eliminate reusable kitchen items (flatware, dishes, and cups) and cleaning tools (sponges, brushes, towels) and replace with single-use options.
      • Remove or replace shared appliances with single-use or no-touch options where possible.
      • Remove high-touch items such as magazines, clip boards, staplers, staple removers, common pens, etc.

    Classrooms

    • All classes are being assessed for feasibility of teaching in face-to-face, online, or hybrid modes. Classrooms have been assessed to determine occupancy levels that allow six feet of physical distancing.
    • In areas where students and faculty may not be able to sustain physical distancing, all participants will wear a mask and a face shield.

    Other resources

    The employee FAQ document contains information about benefits, travel, work-from-home policies, and other information.

    The Center for Teaching and Learning has compiled a site of teaching resources for remote instructors.