• Student Organization Scheduling

    Hamline University registered or chartered student organizations are able to reserve campus facilities. Visit the Student Activities page for information on becoming a registered organization.

    Students wishing to reserve classroom space for studying or group project work must have their instructor make a reservation under their department.

    Schedule Your Event

    1. Start the process by stopping in to the Conference and Event Management Office. The staff will place a hold on the location you are interested in, give you a form to complete and set up a meeting with the Director of Conference and Event Management to confirm your event.
    2. Complete the form with your event details and obtain the signature of your advisor AND either the Director of Student Leadership Development and Campus Activities or the Coordinator of Camus Programs from Student Activities.
    3. Meet with the Director of Conference and Event Management to confirm details of your event.
    4. Have a safe and successful event!

    Schedule Your Meeting or Tabling Reservation

    A meeting or tabling reservation can be set up by visiting the Conference and Event Management Office to connect with a staff member and complete a short form to confirm details.

    Guidelines

    The Conference and Event Management Office, in conjunction with the Student Activities Involvement Center, we’ve outlined specific guidelines that need to be followed to ensure you have a successful experience in planning and executing your event or meeting.

    1. One student organization member should be assigned per event or meeting to manage all components of that event or meeting from start to finish. This person may be different for each event.
    2. All reservations must be completed and confirmed one week prior to the event or meeting date.
    3. Hamline Catering must be used when holding your event or meeting in the Anderson Center if there will be 25 or more attendees. If you are using another location on campus for your event or meeting or your group is under 25 attendees, you can use an approved off campus food vendor.