Email Use Policy for Employees
Owner: Information Technology Services
Pertains to: All faculty and staff members
Description: All faculty and staff members are required to use their Gmail email account for Hamline-related correspondence.
To establish the requirement that all Hamline Employees use their Hamline-provided
Google Apps for Education email account (“GMail account”) for all
This policy applies to all employees of Hamline University.
provides a GMail account to all faculty and all staff members. All employees are required to use this
official account for Hamline-related correspondence. This policy ensures that all Hamline-related
correspondence takes place within an approved system that is managed by Hamline
ITS. As such it provides Hamline
protection against security threats and email blacklisting, and allows Hamline
to more easily ensure delivery of messages, diagnose delivery problems, report
and prevent spam and cooperate with legal agents or governmental officials if
requests for eDiscovery arise.
Policy Background and Implications
GMail accounts can be accessed using any Internet browser anywhere in the world. All Hamline employees automatically have a
GMail account generated at the time of hire.
Changes to this Policy
Hamline reserves the right to change this policy at any time. Hamline will post the
most up-to-date version of the policy on Hamline's web site and may, at its
discretion, provide users with additional notice of significant changes. A user's continued use of their GMail account
after any changes are published binds the user to the revised policy.
Related Policies and Links
Technology Use If you have questions or comments please contact the ITS Management Office at firstname.lastname@example.org.