Policies A-Z Alphabetical listing of all policies at Hamline University Academic Integrity for Graduate StudentsDishonesty of any kind in relation to academic work threatens the integrity of the academic enterprise and is prohibited at Hamline University.Academic Progress: Graduate StudentsStudents who do not make satisfactory academic progress may be suspended at the discretion of the program dean/director and the faculty advisory committee.ACTC Conduct StatementWhen undergraduate students from one of the five institutions are on one of the member campuses, the judicial regulations of that institution apply to them.Administrative Remote Access Software PolicyThis policy provides Hamline ITS with the ability to resolve computer problems and to provide Hamline computer users with an understanding of their rights under the use of Remote Access SoftwareAdmission to Graduate ProgramsStudents wishing to enroll in degree program coursework must be either fully admitted to the degree program or admitted with conditional or special status.Alcohol PolicyStudents are expect ed to take responsibility for their own conduct and to comply with federal, state and local laws, as well as with Hamline University's policy, regarding alcohol and drugs use. Hamline University prohibits the purchase, use, possession, sale, transfer or distribution of illegal drugs, and being under the influence of illegal drugs, on university property or in university sponsored or affiliated activities. Anderson Center Meeting Room PolicyThis policy covers the use of the meeting rooms located in the Anderson Center.Appliance Policy: Residence Halls The list of equipment not allowed in the residence halls includes, but is not limited, to: air conditioners, halogen lamps, water beds, charcoal and gas grills, hot plates, motorbikes, motorcycles, candles, incense, toasters...Attendance and Assignments Policy for Graduate StudentsOverview of policies related to attendance and assignments for graduate students.Attendance Policy: Law StudentsHamline University School of Law pursues quality legal education as a duty to its students, as a duty to the profession, as a duty to future clients of its students, and as a duty to society. For these reasons the Attendance Policy is established. Auditing a Master's-level CourseStudents may audit master’s level courses on a space-available basis and with permission of the program office.Bandwidth Use and Copyright Infringement PolicyITS has adopted the following policy on bandwidth use and copyright infringement.Bar ExaminationsYou are responsible for determining the requirements for bar admission in the state in which you choose to practice.BicyclesIn support of bicycle use as a means of transportation, Hamline has adopted the following bicycle policy. Bishop PolicyThe following policy covers using the Bishop statue to advertise for Campus Events.Building Temperature PolicyFacilities Services has adopted the following building temperature policies in order to optimize resource efficiency and maintain employee and student comfort.Building Use PolicyThe following building use rules are necessary to preserve the quality of our environment.Capital Purchasing Policy Capital Purchasing Policy VP Finance VP Finance Finance All Employees To establish guidelines defining what constitutes a capital asset and the process needed for proper purchasing and recording of capital assets by the various departments Capital Purchasing Policy - Login Required Cash Receipts & Deposit Policy Cash Receipts & Deposit Policy VP Finance Finance Finance/Student Accounts All Employees The purpose of this Policy is to establish operational guidelines for cash receipts and deposits at the university. Cash Receipts & Deposit Policy - Login Required Class Cancellation: Graduate CoursesIn the unlikely event that course enrollment does not reach the minimum, the course will be canceled. Students are notified seven days in advance.Classroom and Space Reservations - Campus Wide Scheduling Blackout Policy Classroom and Space Reservations - Campus Wide Scheduling Blackout Policy Administrative Cabinet Facilities Facilities This policy is to minimize conflicts when large campus-wide events happen. Purpose This policy is to minimize conflicts when large campus-wide events happen. A Campus-Wide EvClassroom and Space Reservations - Department Conference Rooms Classroom and Space Reservations - Department Conference Rooms Administrative Cabinet Scheduling Office Scheduling Office This policy is to define and identify the use of “department” conference rooms and how they are scheduled. Purpose This policy is to define and identify the use of “depClassroom and Space Reservations - Priority Booking Policy Classroom and Space Reservations - Priority Booking Policy Space Management Office Space Management Office The purpose of this policy is to establish a Priority Booking List that enables the office of Classroom and Space Management to effectively schedule and prioritize space usage of large event Classroom and Space Reservations - Rental Fee Policy Classroom and Space Reservations - Rental Fee Policy Administrative Cabinet Classroom and Space Management Classroom and Space Management This internal document is to establish policy and guidelines in determining a consistent approach to fees for the use of Hamline University property, partially eCode of Conduct: School of LawThe School of Law Code of Conduct contains the rules which shall govern any student enrolled in any course offered by the law school and the procedures to be followed in administering the rules.Code of Conduct: Student-AthletesIn addition to the Hamline University Judicial Code for all students, student-athletes must be aware of the following behavior standards.Code of Conduct: StudentsThe following section outlines the Hamline University Student Conduct Code and Conduct System.CommencementHamline University has adopted the following policy regarding commencement.Computer Lab Software PolicyIn order to ensure the reliability and performance of software applications running in the computer labs, ITS has adopted this policy for all discipline-specific software applications needed.Cooking in Residence HallsCooking is allowed only in kitchen areas in each residence hall or in the kitchens of the apartments.Course Credit: Graduate CoursesHamline University has adopted the following policy regarding graduate course credit.Damages and Alterations to Residence HallsStudents must maintain the housing unit in a clean and orderly condition.Death and Injury ProtocolProcedures for response to death or serious injury of faculty, staff, or studentsDebt Policy Debt Policy VP Finance Finance Finance All Employees This Debt Policy Statement serves to articulate Hamline University’s philosophy regarding debt and to establish a framework to help guide decisions regarding the use and management of debt. Debt Policy - Login Required Delegation of Authority PolicyThe purpose of this document is to expressly convey the delegation of authority (including Budget Authority) from the Board and President/CEO for Trustees of the Hamline University of Minnesota. Disability Accommodation Policy and ProceduresHamline University is committed to ensuring all qualified students equal access to academic and extracurricular activities.Discrimination and Harassment PolicyHamline University will not tolerate harassment or discrimination based on race, color, gender, ethnic background, national origin, sexual orientation, marital or parental status, disability, religion, age, or veteran status in its employment or educational opportunities.Disorderly ConductDisorderly conduct is prohibited and includes, but is not limited to, public intoxication, property destruction, disrespectful or obscene behavior, libel, slander, gambling, and conduct, which threaten the mental health, physical health, or safety of anyone.Diversity PolicyHamline University commits itself to inviting, supporting and affirming cultural diversity on the campus. All university programs and practices, academic and co-curricular, shall be designed to create a learning environment in which cultural differences are valued.Drug Free Workplace PolicyHamline University is committed to promoting an environment that rejects substance abuse as an acceptable lifestyle, to helping individuals obtain help for substance abuse problems, and to encouraging individuals to make health decisions about alcohol and other drugs.Effort Certification Policy Effort Certification Policy VP Finance Finance Finance All Employees The purpose is to establish a policy and process for certification of effort by individuals who specifically work on grants awarded to Hamline University, in order to be in compliance with mandated regulations and grant requirementsEmail Distribution PolicyEmail Distribution Policy ITS and Marketing Communications Faculty and staff hold for updates hold for updates Email Policy (Employees)All faculty and all staff members are required to use their Gmail email account for Hamline-related correspondence. Ergonomics PolicyAn ergonomic program addressing workstation evaluations is a part of the university’s commitment to our safety and health.Evaluation Policy: Graduate CoursesStudents are expected to evaluate their current courses and quality of instruction at the conclusion of every course.Faculty HandbookHamline University Faculty Handbook: CLA, GLS, HSB, HSEFaculty Handbook: School of LawThese faculty policies apply to all faculty members of the Hamline University School of Law Faculty Rank, Tenure, and Evaluation PolicyHamline University seeks to sustain and improve its academic stature. Maintaining and improving the quality of the faculty is a critical means of achieving these ends. Failure to ComplyStudents are required to comply with directions and/or identify themselves to university officials or law enforcement officers acting in performance of their duties.Falsification of InformationForgery, falsification, alteration, or misuse of identification cards or misrepresentation of any kind to a university office or official is prohibited.Family and Medical Leave Policy Employees with at least 12 months of employment and at least 1,250 hours worked with the university during the 12 month period immediately preceding the commencement of the leave may be eligible for a total of 12 work weeks of unpaid family or medical leave during the applicable 12 month period.Family Educational Rights and Privacy Act: Release of Student InformationThe Family Educational Rights and Privacy Act of 1974 as amended, was designated to protect the privacy of education records, and to provide guidelines for the correction of inaccurate or misleading data through informal and formal hearings.Financial Aid and Satisfactory Academic Progress Policy: Undergraduate StudentsFinancial aid eligibility is based on satisfactory academic progress (SAP) standards that Hamline University's financial aid office is required by the U. S. Department of Education to establish, publish, and apply.Financial Aid and Satisfactory Academic Progress: Graduate and Law StudentsBecause Hamline University is committed to ensuring that their graduate and professional students are successful in completing their degree programs, their progress is monitored on an annual basis and those not meeting SAP criteria may be placed on financial aid probation and eventually suspended from receiving financial aid.Financial Policies and Procedures: Graduate StudentsThe brochure Financial Policies and Procedures is distributed to new degree-seeking students.Fire and Building Evacuation PolicyAll residents and their guests are expected to respond appropriately and immediately whenever a fire alarm is sounded or whenever severe weather requires residents to relocate to a safer place in the building. Fire Safety Equipment PolicyInterference with, tampering, or misuse of fire alarms, emergency telephones, elevators, or other safety or security equipment or programs is prohibited.Firearms and Weapons PolicyHamline University maintains a strict policy prohibiting weapons in the university community, including legal and authorized weapons.Four-Year Graduation AssuranceFirst-year students at Hamline University may enter into a partnership with the institution to ensure completion of their bachelor’s degree within four years.Freedom of Expression and Interest PolicyHamline students and student organizations are free to examine and discuss all questions of interest to them and to express opinions publicly and privately.Google Apps for Education Groups Policy Google Apps for Education Groups Policy ITS Management Office ITS Management Office ITS Management Office University Wide To establish the approach Hamline University will use in the administration and management of Google Groups and to establish the appropriate use of Google Groups by the Hamline userGoogle Apps: Terms of Service for Education UseThis policy describes Hamline University's terms of service for the use of the Google Apps for Education services.Grading Policy Grading Policy Registration & Records Registration & Records Grade Definitions and Grading Information Grade Definitions and Grading Information Grade Definitions and Grading Information Grade Honor Points Definitions A 4.0Grievance Procedures for StudentsThe following procedures cover action by Hamline staff/faculty or misapplication of university policies, which adversely affects students.Guests, Visitation, and Escort PolicyHamline University's residential life office has adopted the following policy for residential guests and visitors.Hamline Magazine Submission PolicyHamline University has adopted the following policy related to magazine submissions.Hate Incident and Crime ProtocolHamline is dedicated to maintaining a respectful environment free from all forms of harassment, hostility, and violence. Any act that has the purpose or effect of unreasonably or substantially interfering with an individual's safety and security by creating an intimidating, hostile, or offensive educational or working environment will not be permitted. Hazing Hamline University does not allow hazing by any individual or group.Health insurance All Hamline University undergraduate and law students are required to have sickness and accident insurance. Honor Code - Undergraduate Students Every member of the Hamline University community—students, faculty, administrators, and staff—is responsible for upholding the highest standards of academic integrity at all times.Honorarium Policy Honorarium Policy VP Finance Finance Finance All Employees To establish policy and guidelines for payments made to individuals (non-Hamline employees) for services provided to the University through an honorarium. Honoraria Policy - Login Required Honoraria Forms - Login Required Identity theft Hamline University has adopted the following policy on identity theft.ImmunizationStudents who do not comply with Minnesota immunization requirements will have a hold placed on their account, and they will not be allowed to register for a second term. Intolerant acts Acts of Intolerance Residential Life Acts that negatively target a group or individual because of their group identity or perceived group identity are prohibited. Acts that negatively target a group or individual because of their group identity or perceived group identity are prohibited. Acts ofInvestment Policy Investment Policy Hamline Board of Trustees Investment Committee of the BOT Finance All Employees Establish formal yet flexible guidelines incorporating prudent risk parameters appropriate asset guidelines and realistic return goals. Investment Policy - Login Required Keys - Residential Students Keys and Access Cards Policy Residential Life Residential students Lost keys and access cards must be reported immediately. Keys may not be duplicated or loaned to other students. Lost keys and access cards must be reported immediately. Keys may not be duplicated or loaned to other students. A losLaw Violations: Residential Students Violations of any federal, state, or local law are prohibited.Missing student The purpose of this policy is to establish procedures for the University’s response to reports of a missing student, as required by the Higher Education Opportunity Act of 2008.Name changeName change requests for current students must be made to the students’ respective registrar’s office. Hamline alumni can make requests to either their respective alumni or registrar’s office.Network Connection Policy: StudentsThe following policy outlines the guidelines for student use of Hamline University's network and the support limitation provided to student for resolving network connection.ParkingThe following policies and procedures have been established to maximize the use of parking facilities for the entire university community and minimize the impact of university parking on our neighbors. Pets: Residential Students Pets Policy Residential Life Residential students No pets or animals of any kinds may reside in student housing except fish. Trained service animals for people with disabilities will be permitted upon written approval of the university. No pets or animals of any kinds may reside in student housing.Physical abuse/threats Physical abuse, verbal or written threat, intimidation, harassment, coercion, sexual violence, or conduct which threatens the health, well-being, or safety of any person is prohibited.Political candidate/campaignThis policy outlines the regulations Hamline University, its faculty, staff, and students, including student organizations, must follow in regard to political campaigns and candidates.Posting and canvassingOut of consideration for the right of free expression, the rights of viewers, civility, tolerance, and respect, the following guidelines are to be followed when posting or displaying notices or information or when canvassing on the Hamline University campus. Quiet Hours: Residence Halls Quiet hours begin at 10 p.m. on Sundays through Thursdays and at midnight on Fridays and Saturdays. Quiet hours end at 9 a.m. each day.Recreation: Residence Halls Athletic or recreational games or use of recreational equipment are not allowed in the common areas of the residence halls, apartments, and houses.Registration: Graduate StudentsThe Hamline registration web site at www.hamline.edu/registration lists registration instructions, course information, an academic calendar for the term, and registration forms for degree and licensure students. Registration closes the day before the beginning of the term. Courses involving travel or other events may have earlier deadlines. Release of phone/emailFaculty telephone numbers and email addresses will only be released with permission from the faculty member. Faculty members should inform their school or program office of their preference for release of telephone numbers and email addresses.Religious Holiday Observance PolicyHamline University acknowledges that students follow many different religious faiths and practices, which occasionally require that students need to miss classes for holidays on dates when the university remains open.Residential Life Conduct ProcessHamline University has adopted the following judicial process for residential students.Residential Students: Posted PoliciesEach student is responsible for all other posted or published residence hall policies.Response to crimesThe purpose of these guidelines is to provide information and suggestions for victims of such crimes. Hamline is committed to providing every possible assistance to crime victims. Restricted funds Restricted Funds Management Accounting Employees responsible for managing restricted funds Hamline University holds a high expectation for all financial/accounting transactions and desires to conduct business in full compliance with all applicable federal and state regulations, in addition to applicaRestricted funds(2)This document is intended to assist university employees in managing restricted funds. Always refer to specific funding agreements, proposals, and university policy for clarification.Room Capacity: Residence HallsNo more than four times the official capacity of a room may be in a room at any given time (example: 12 people in a triple or three bedroom apartment) for socializing purposes. For single rooms and studios, a maximum of eight people are allowed in the room at the same time.Service and Therapy Animals PolicyIt is the desire of Hamline University (Hamline) to meet the needs of the entire Hamline community in an atmosphere characterized by inclusion, open communication, and personal concern. Hamline recognizes the importance of Service Animals and Therapy Animals to individuals with disabilities. Sexual Misconduct: Policy Prohibiting Sexual Misconduct Policy Prohibiting Sexual Misconduct Dean of Students, Human Resources, Title IX Coordinator Faculty, Staff, Students, and Visitors of Hamline University Hamline University does not tolerate sexual misconduct, including sexual assault, relationship violence, and stalking, and any related retaliationSmoking: GeneralHamline University is committed to protecting the health of all who study, work, and live here. It is the university’s policy, therefore, to prohibit smoking in any public building on campus and within 25 feet of any building.Smoking: Residence HallsStudents are not allowed to smoke in the residence halls. Smoking is allowed outside the residence hall at least 25 feet away from the building. Hookahs (or waterpipes) are not allowed in the Residence Halls.Social mediaBecause social media is relatively new to many employees, here are some “best practice” guidelines to help you use these forums effectively, protect your personal and professional reputation, and follow university policies.Social media: officialIf your department is interested in creating an official user account for Hamline University on a social networking site, such as a “Hamline English Department” fan page on Facebook, the chair of the department (or a faculty or staff member with permission from the chair of their department) must contact the Public Relations department.Social media: personalHamline University has adopted the following policy related to faculty and staff personal use of social media.SoftwareHamline University has adopted the following policy and procedure to ensure that both applicable licensing laws are met and that the overall stability of the university computing environment are maintained.Student Media BoardThe student press at Hamline University exists to give the students a vehicle for the broad expression of their views on matters of concern to them. In brief, it is a press governed by and for the students. It is free from censorship or advance approval of copy by the university or any part of it, and the editorial staff is free to develop its own editorial policy and provide such news coverage as it finds appropriate.Student Rights - Undergraduate StudentsHamline University, by vote of the undergraduate faculty and student congress, endorses the principles embodied in the Joint Statement on the Rights and Freedoms of Students document drafted by several national associations. The purpose of this document is to apply to Hamline University, in practice, the principles outlined in the joint statement.Student Status - Graduate StudentsHamline University has adopted the following policy on graduate student status.Technology useAll users of Hamline's technology are expected to observe the highest standards of responsibility and ethics. In general this means that an individual's use of technology should not infringe on the rights of other users, utilize an unfair share of system resources, or interfere with the normal operation of the computer system. TechSelect Mobile Device PolicyTo establish the parameters of a technology acquisition program (TechSelect) that constitutes Hamline University’s official and required process of end-user technology hardware, device, and service acquisition and to stipulate the conditions under which Hamline-owned or personally-owned mobile devices may be used at Hamline University within the confines of said TechSelect program. TheftTheft of or illegal possession of any personal or university property or services is prohibited. Time limits - gradHamline University has adopted the following policy on time limits for graduate students.Transcripts - gradHamline University has adopted the following policy on graduate student transcript requests.Transfer of credit - gradHamline University has adopted the following policy on transfer of credit/credit equivalencies for graduate students.Transferring credit: low-res MFAThe Graduate School of Liberal Studies has adopted the following policy regarding transfer credit for low-residency MFA students.TrashEach student is responsible for removing his/her trash from the residence hall to a designated dumpster inside (Osborn, Peterson, and Schilling) or outside the building (Drew, Manor, and Sorin). Students who violate this policy will be fined $20 for each occurrence. TrespassingUnauthorized entry, use, or occupation of university facilities is prohibited. Students are not allowed on any university roof. There is a $100 fine for being present on a roof.Tuition and fees - gradHamline University has adopted the following policies regarding graduate student tuition and fees.University authorityHamline University has adopted the following policy regarding university authority and civil penalties.University Center Tabling PolicyThe following policy outlines the process of reserving a table in the university center. Vacation PolicyHamline University's staff vacation policyVandalismWillful and/or malicious action that results in damage to property is prohibited. This includes damage to personal property, damage to university property or facilities and unreported accidental damages. Vehicle UseThis policy applies to the use of vehicles by Hamline University faculty, staff, students, and volunteers for Hamline University business. The vehicles may be owned, on long-term lease, on short-term lease (rental car), or they may be personal vehicles.Violence preventionHamline University does not tolerate acts of violence committed by or against any members of the campus community. Weapons - residential students Possession or use of any firearm, explosive, weapon, chemical, or other dangerous item by university students and/or their guests on residential living property or at a Residential Life function is prohibited. Weather closureIt is Hamline University's policy to conduct classes as scheduled, but sometimes winter storms or other weather situations are so severe that travel is impossible.Web policyThe Hamline University website provides online access to university and external information sources that support teaching, learning, and community activities, as well as the marketing and administration of the university.Withdrawal - gradHamline University has adopted the following policy regarding withdrawal from a graduate course or program.