• Starting a Club or Organization

    So, you’re thinking about starting a new student organization on campus? Great! There are over 60 student organizations on campus, and their presence and contribution make the campus community a vibrant and much more interesting place. Student clubs and organizations a great way for students with like interests to pursue their passions and make friends along the way, and there is always room for more student groups. Stop by the Student Activities Office located in Anderson 319 to get started!

    Any group of students may organize and request status as a Hamline University organization. All student groups must be registered through the Office of Student Activities. Student organizations can also apply to be chartered through the Hamline Undergraduate Student Congress and/or University offices and academic departments. Only groups with an academic focus may be registered through an academic department.

    Your group must meet the following criteria:

    • Complete a New Student Organization Recognition Request form, available from the student activities director.
    • Complete a Student Organization Registration form for each academic year.
    • Not overlap with an existing organization.
    • Meet all of Hamline’s requirements, including following all policies outlined regarding behavioral expectations.
    • Provide current registration of Hamline students (a minimum of 10 total members is required).
    • Provide current registration of the officers as Hamline students.
    • Identify and provide the name and contact information of the organization’s faculty or staff advisor.

    Each registration form will be reviewed by the Office of Student Activities. Upon acceptance, the group will receive a probationary recognition from the Office of Student Activities. During the probationary period (1 academic year) your group may:

    • Use university facilities according to established policies for student groups*.
    • Publicize in Hamline publications and on the Hamline bulletin boards.
    • Establish a Hamline account for charging service and physical plant department bills.
    • Use the name "Hamline University" in their title.

    During the probationary period, student groups are not permitted to coordinate large scale programs without the approval of the Office of Student Activities. The group will be reviewed during the probationary period and after a successful review will be awarded full recognition status.

    Revocation

    Revocation of a group's registered status can come upon the continued irresponsible use of the benefits listed above or violation of University policies. No Hamline group may discriminate on the basis of sex, race, age, sexual orientation, handicap, color or ethnic origin.

    Reviews

    Risk Assessment: Clubs that have activity with potential risk involved will need to have a special review before becoming registered. These include sports and other recreational activities. Issues involved include liability, funding, and space/field use.

    Organization Review: Each non-chartered student organization will be reviewed by the Office of Student Leadership and Activities on a yearly basis. The review process will be outlined and shared with organizations by the end of September. Review meetings will be held during the month of October. During the review process organizations will be asked to provide a list of current members, officers and advisors, outline the goals of the organization for the academic year (including events/programs), and for additional information regarding the function and focus of the organization.

    Faculty/Staff Advisor

    Every recognized student organization (chartered and non-chartered) at Hamline is required to have a faculty or staff person as an advisor. Advisors serve an important role, assisting with activities as well as with organizational development issues. As organization members come and go, the advisor serves as an anchor to the university community. He/she has knowledge of the organization’s past successes and challenges, University policies and procedures, and can help ensure the long-term continuity of the group as student leadership changes.

    It is recommended that an advisor attend at least one organizational meeting a semester and help with training in of new officers. The advisor must be a Hamline faculty or staff member. If you are having difficulty in finding and advisor, contact the Office of Student Leadership and Activities.

    Becoming a Chartered HUSC Organization

    A chartered organization is required to: 

    • Have at least 10 members at all times.
    • Comply with Hamline University and Student Congress policies.
    • Provide activities and/or services that are open and accessible for the entire campus (at least 1 all-campus event per year).
    • Have a clear and specific purpose.
    • Follow and support University and Student Congress diversity policies.
    • Send at least one representative to Student Organization fall and spring caucus meetings.
    • Have an on or off-campus advisor.

    A chartered organization cannot exist solely to support a political candidate. Political organizations cannot financially support any party, candidate, or political action committee with their budget. A detailed account of the chartering process can be found in the HUSC bylaws.