Graduation Information for Undergraduates Answers to commonly asked questions about preparing for graduation, as well as resources to put you on the path to commencement. Forms Major/Minor Declaration and Change of Advisor Intent to Graduate FAQs What is the Process for Applying to Graduate? Students must file an Intent to Graduate form with Registration & Records. This form asks you which bulletin year your degree requirements will be following, so be sure to discuss this with your advisor. For most students, the bulletin year will be the year that you matriculated into Hamline University. The form will also ask from which school your diploma should be issued. This means either the College of Liberal Arts, the Hamline School of Business, or the School of Liberal Studies -- not Hamline University itself. If you have a major that requires you to specify your program requirements, such as Women's Studies or Exercise and Sports Science, you will also need to complete the Program Requirements Sheet, as well as any course substitutions that may apply. You will need to list all majors, minors, and certificates with which you plan to graduate. If you are using your Intent to Graduate to declare these majors, minors, or certificates for the first time, you will need to obtain the signature of the department chair. The Intent to Graduate form requires the signature of your advisor in all cases. When Should I Apply to Graduate?Students must submit Intent to Graduate paperwork by the end of their junior year. To be eligible for graduation, your Intent to Graduate paperwork must be received NO LATER than the first of the month in which you plan to complete your degree requirements -- so for example, if you plan to graduate in Spring of a given year, your paperwork should be turned in no later than May 1st of that year. How Do I Run My Own Degree Evaluation on Piperline? Please refer to these instructions, which explain how to view previous evaluations, generate new evaluations, or run a what-if analysis for students who are curious about how their evaluation would look if they changed minors, added a certificate, or were pursuing a different major. When Do I Learn If I am Graduating? Registration & Records has a Degree Audit Administrator, who processes all Intents to Graduate and evaluates students for their readiness to graduate. Intents are processed in the order in which they are received, and are processed by priority according to upcoming graduation terms. When your degree audit is processed, you will be contacted by our office to notify you of any outstanding requirements, if any, and what needs to be completed before you can graduate. Again at the start of the term in which you are graduating, Registration & Records will re-evaluate the records for all graduating students and will notify you of any outstanding requirements. If you are graduating in the Spring term, you will also receive confirmation on Senior Day. What Exactly Are Residency Credits? Not all credits are made alike. Hamline Students are allowed to take up to 20 credits each Fall and Spring semester, as well as 4 credits over J-term and 8 in summer. Altogether, students could potentially complete 44 credits during an academic year with an additional 8 earned in summer. However, accumulation of residency credits is restricted to 34 per academic year, plus an additional 8 in summer. Any additional credits you earn each year will apply toward completing your degree, but will not be used toward your residency. Students are required to complete a minimum of 128 overall residency credits to graduate. Transfer credit that you bring with you into Hamline will also count toward your residency credits. What Is the Difference Between Graduation and Commencement? Commencement is the public ceremony where Hamline University celebrates and congratulates its graduates. Graduation is what happens when you have completed all the requirements for your degree and will be awarded a diploma. The semester in which you graduate may not have a formal ceremony, and so in some circumstances you may be invited to participate in the spring commencement ceremony. In this case, spring will not be the semester in which you graduate, but rather the semester in which you commence. Your graduation term would still be fall, winter, or summer, even though you "walked" in spring. When Will I Receive My Diploma? When you receive your diploma depends on the term in which you graduated. Fall and Winter Graduates: Diplomas are ordered in mid-February, after all student records have been proofed and cleared for graduation. Herff-Jones, who produces the diplomas, usually has a roughly 6 week turnaround. Diplomas arrive at Hamline in late-March to early-April. Spring Graduates: Diplomas are ordered in early June, after all student records have been proofed and cleared for graduation. Herff-Jones, who produces the diplomas, usually has a roughly 6 week turnaround. Diplomas arrive at Hamline in mid- to late July. Summer Graduates: Diplomas are ordered in mid-September, after all student records have been proofed and cleared for graduation. Herff-Jones, who produces the diplomas, usually has a roughly 6 week turnaround. Diplomas arrive at Hamline in mid-to late October. Once the diplomas arrive at Hamline, Registration & Records will send postcards to all graduates, indicating when they can come to Student Administrative Services and pick up their diplomas. If diplomas are not picked up during that time period, the diplomas will be mailed to the graduate's mailing address. For this reason, it is important that all graduates keep their permanent and mailing addresses current in Piperline.