• Registration & Records

  • General Grading Instructions

    Withdrawn Students
    Auditors
    A-F Grades vs. Pass/No Pass Grades
    Cross-listed Classes
    Issuing Failing Grades
    Ungraded Students (undergraduate) 
    Incomplete Grades
    EX Grades
    Changing Grades in Piperline

    Withdrawn Students

    Students who have withdrawn from your class will already have a grade of W on your grade roster. You may not enter a final grade of W in Piperline for any student. If you thought a student had withdrawn, but a W grade does not appear on your roster, the student did not officially withdraw from your course; you need to submit a final grade appropriate for the amount of work they completed for the course.

    Auditors

    Students auditing your class will already have a grade of AU on your grade roster. If you thought a student was auditing your course, but an AU grade does not appear on your roster, the student was registered for credit; you need to submit a final grade appropriate for the work they completed for the course

    A-F Grades vs. Pass/No Pass Grades

    Enter grades that are consistent with the grade mode for your course. If your class is designated as Pass/No Pass, you may enter only P or N grades. You may not enter P or N grades for classes designated for A-F grading. Please refer to the Bulletin for grade definitions. NOTE: All  undergraduate internships are graded HP/P/N (high pass/pass/no pass).

    Cross-listed Classes

    Some of your classes may have cross-listed sections (e.g. ESL courses, Law students taking Business courses, undergraduate students taking graduate courses). Generally, these sections will have a unique CRN which is cross-listed with the main CRN. Please make sure that you grade all the CRN's for the current term. They are all listed in the pull-down menu under CRN Selection, or select "cross list roster" from the roster type pull-down menu.

    Issuing Failing Grades

    When you assign a failing grade, you must also enter a "Last Attend Date" for the student. The date must be entered in MM/DD/YYYY format; please leave the "Attend Hours" field blank. Here are some guidelines for what date you should use:

    • If the student attended the entire course, use the last day of the term
    • If the student never attended the course, use the first day of the term
    • If the student attended part of the course and you do not know the exact date you last had contact with the student, use your best estimate

    Federal Title IV mandates that higher education institutions track a student's last date of attendance and that Financial Aid offices recalculate federal financial aid eligibility for students who stop attending during the semester. When you enter the Last Attend Date along with a failing grade, we are able to determine which students stopped attending their classes and need to have their financial aid adjusted.

    Ungraded Students (undergraduate)

    Be sure to enter and submit grades for each student on your grade roster. If a student did not attend your class but remains on your roster, you should assign a failing grade rather than leaving the grade blank; this is the grade the student has earned. Any grades left blank at the grading deadline will be processed as failing grades; no grades may remain blank after the deadline. In order to change an administratively assigned F, you will need to complete the Application for Change of Undergraduate Grade form. This form is available from the Grading Coordinator.

    Incomplete Grades

    You should submit incomplete "I" grades in Piperline, just as you would submit all other grades. 

    For undergraduate students, instructor and student should complete the Incomplete Grade Request Form. This form should be turned in to your Department Chair; the Registration and Records office does not manage paperwork for incomplete grades. 

    A student has up to four months from the date when the grade was originally due to complete their work. Deadlines for incomplete make-up grades may be found on the grading calendar. In Piperline, you can view a list of students for whom you have assigned incomplete grades. To access this list in Piperline, go to Faculty Services and select "Incomplete Grades Summary" from the menu; you will need to select the term for which the incomplete grades were given.

    When a student has completed their work and you are ready to submit a final grade, please send the following information by email to the Grading Coordinator:

    • Student name and Hamline ID number
    • Term the course was taken
    • Course number, CRN, and title
    • New grade 

    EX Grades

    Some courses (such as honors projects and other senior research projects) extend into the term following the term in which the student was registered for the course. In these cases, the Registration & Records office will enter a grade of EX before grading opens for the term. EX grades should already appear on your grade roster for these courses.

    Changing Grades in Piperline

    Changes to grades you have submitted may be made in Piperline until the grading deadline (for undergraduate students), or until the grades have "rolled" to the student's permanent record (for graduate students). You can tell if the grade has rolled by looking at the "rolled" column on your grade roster worksheet in Piperline.