Registration & Records
Hamline UniversityMS-A17501536 Hewitt Avenue Saint Paul, MN 55104
To be allowed access to student records, you must carefully review the material presented here. Maintaining confidentiality of student records is everyone's responsibility, whether you are faculty, staff, or student. Why? Because it's the right thing to do and, more importantly, it's federal law. The tutorial is designed to give you base-level knowledge of the rules governing release of student information.
What Is FERPA? The Basic Rules What Is a Student Educational Record? What is Directory Information?Special "Don'ts" for Faculty Special "Do’s" for Faculty Additional Information
FERPA stands for the Family Educational Rights and Privacy Act (sometimes called the Buckley Amendment). Passed by Congress in 1974, the act grants four specific rights to the student:
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Just about any information provided by a student to the university for use in the educational process is considered a student education record, including:
The storage media in which you find this information does not matter. Student education record may be contained in the following media:
Under the terms of FERPA, Hamline University has established the following items as Directory Information, which may be released to those requesting it, unless the student specifically requests otherwise by completing a “nondisclosure form” with the Registrar.
To avoid violating FERPA rules, do not at any time:
Make sure you protect all education records in your possession. This includes paper documents in your office such as computer printouts, class lists, display screen data, and advising notes. These are practical tools that you need to do your job; however, they should be protected like you would protect a purse or wallet. You should not leave these items out in open areas, but store them out of sight, preferably in a locked cabinet or drawer when not in use.
More information is available on the U.S. Department of Education FERPA website.
© 2013 Hamline University
1536 Hewitt Avenue - Saint Paul, MN 55104-1284