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The name of the organization shall be the HAMLINE UNIVERSITY STAFF ASSOCIATION, hereinafter referred to as HUSA.
The staff of Hamline University strive for excellence in service to the university's students, faculty, fellow staff members, and the community at large. The staff play an essential role in supporting the university’s mission of creating “a diverse and collaborative community of learners dedicated to the development of students’ knowledge values, and skills for successful lives of leadership, scholarship, and service.”
The mission of the Hamline University Staff Association is to improve the work environment and represent the interests and concerns of staff in the overall governance structure of the university. Therefore, HUSA serves to enhance work performance by building community in the following ways:
All non-faculty staff (full-time and part-time, exempt and non-exempt, union and nonunion), are members of HUSA. Student employees are not considered staff.
Section 1 – Officers and Terms
The Executive Committee of HUSA shall be: President, Vice President, President Emeritus, Secretary/Treasurer, Past Secretary/Treasurer, and at least ten additional representatives. All attempts shall be made to maintain equal representation of exempt and non-exempt staff across University divisions and areas on this committee. Individuals need to serve at least one year as a representative before they can be appointed to the Vice President executive position.All terms shall begin July 1 and follow the fiscal calendar, therefore expiring June 30 of the appropriate year. Terms of each office are:
Section 2 – Officer Duties
All Executive Committee members shall:
The Vice President shall:
The Secretary/Treasurer shall:
Communication Coordinator shall:
President Emeritus and Past Secretary/Treasurers shall:
Section 3 – Meetings
Section 4 – Nominations and Elections
The Nominating Committee shall coordinate annual elections for all vacancies among representatives)
HUSA Officers will be elected by a vote of the Executive Committee.
Votes shall be retained by the chair of the Nominating Committee for a period of six months from the date of publication of the results of the election.
No member may hold more than one elected office at a time on the HUSA Executive Committee. Officers and representatives shall assume their duties on the first day of July following their election. They shall be introduced at the first Executive Committee meeting following their election.
Section 5 - Quorum & Voting
For an issue that would affect the membership at large, a quorum is not necessary. A call for the vote will be issued to all campus staff and the decision will be based on a majority of those choosing to vote. For an issue that affects only the workings of the Executive Committee, a quorum is necessary and is represented by a simple majority of the Executive Committee. Quorum is defined as 50% of the voting membership of the HUSA Executive Committee plus one additional voting member of the Executive Committee.
Section 6 – Vacancies
Vacancies shall occur when an officer or a representative:
A vacant Representative position will be filled by the first-runner-up from the previous election, who will serve for the remainder of the vacant term. The replacement Representative will fulfill the prior Representative’s committee assignments. If the remainder of the term is less than 6 months, the Representative will serve for the remainder of the vacant term plus one year. In the event that the first runner-up from the previous election is not available to fill the position, the vacant Officer position will be filled by a vote of the Executive Committee.The President and Vice President shall conduct a biannual review of Executive Committee attendance.
Section 7 - Publication of Documents
The text of the Constitution and Bylaws shall be published on the HUSA website and made available in hard copy for members of the campus community on request. Minutes of all meetings of the Executive Committee will be posted on the HUSA website within two weeks of Executive Committee meetings.
Section 1 – HUSA Standing Committees
Section 2 - Ad Hoc Committees
This Constitution and Bylaws may be amended by a majority vote of the Executive Committee.
Amended and approved by Hamline University Staff Association Executive Committee, June 2012.
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