• Office of Residential Life

  • RESIDENTIAL HANDBOOK

    Community Living

    Each residential area has its own individual personality and program focus. The following chart details some of the living options available at Hamline.

    hamline houses

    Housing options are available for members of certain groups. Assignment to these houses is based upon criteria developed by the house's sponsoring department or student organization. Currently, we offer a PRIDE Culture house, AMTY Language house, Spectrum house, Hmong Student House, Married and Family Living and international graduate houses. The houses offer a more independent living environment than the residence halls, and some of the services provided in the residence halls are not offered in the houses. See the "Services" section for more details.

    Hall Council

    Hall Council provides a great leadership opportunity for residents to become involved in and positively affect their living community. Each residence hall or complex has its own Hall Council. Hall Councils respond to resident issues, determine individual hall policies in appropriate areas, and develop social activities and programs such as dances, movies, guest speakers, or trips. Hall Councils are also responsible for the budget and expenditures of the council's income accounts. Talk with your Area Coordinator or Resident Advisor to get more information on how to become involved with your Hall Council.

    Sharing a Room

    The Office of Residential Life recognizes that for many students, moving on campus may be the first time a student shares living space with another person. For this reason, it is important for students to communicate with one another openly about how they will effectively share a room. Many roommate conflicts arise when students do not communicate about their needs to their roommate and instead voice concerns to others. Our initial response is not for these roommates to be separated, but rather to encourage the students to talk openly about concerns over their shared living space. It is important that all residents and parents realize that concerns about guests in the room, sharing belongings and space, socialization, and student habits are commonly expressed "roommate conflicts." In most cases, these problems can be resolved through open communication. Learning to resolve difficulties through communication is an important part of the educational process in college, and all students will be expected to participate in this critical step before further measures (such as a room change) are taken. In many cases, students will be unable to move because no spaces are available or because the roommates have not attempted to resolve the situation.

    Roommate Conflict Policy

    Residential Life follows these guidelines in dealing with all roommate conflicts brought to the attention of a staff member.
    1. Residents are encouraged to talk with one another openly about the concerns.
    2. If the problem persists, a Residential Life staff member will set up a meeting in which she or he monitors a discussion about the concerns expressed by each of the roommates.
    3. If the situation warrants, a Roommate Contract is set up in which expectations agreed to by all roommates are listed and each roommate signs the form.
    4. Only after all the previous steps are completed, if the situation remains unresolved, the students are asked if one would like to move to a different room.
    5. If neither student agrees to move, then the student who first violates the Roommate Contract is required to move.

  • Services

    Cable Television

    Your residence hall room or apartment living room is wired for cable television. Apartment residents must use a patch cable designated "RG6" in order to receive the best reception possible. Technical problems should be referred to the Technology Resource Center at x2220. Cable television may not be available in ll of the Hamline Houses.

    A meal plan is required for all residence hall residents and optional for all apartment and house residents. Changes to your meal plan selection must be made according to the calendar dates set by Dining Services (www.hamline.edu/dining). Entry to dining services is gained by presenting your Hamline I.D. card. Identification is checked at every meal. You have the option of eating your meals in Sorin Hall, the HUB snack bar located in the Student Center, Klas Cafe, or Law School Food Court. All food from Sorin is to be eaten in the dining room. "To go" bags are available from the HUB. Student comment cards are available at both Sorin Hall and in the HUB, and your comments and participation are encouraged. If you have any questions or concerns about your meal plan, please contact Office of Residential Life at x2061.
    Dining Hours may be viewed at www.hamline.edu/dining

    The following services are also available to students with meal plans:
    Sack lunches-Students who have scheduling problems due to class or work may work out alternative meal arrangements through the food service. Contact Dining Services at x2453 for more information. Note: twenty-four hours notice is needed.

    Sick trays-Students, who because of illness or injury are unable to go to the dining service, may obtain a sick tray by contacting an RA or Counseling & Health Services at 2204.
    Students are not permitted to remove food or utensils from the dining area or initiate or engage in the throwing of food or other objects.

    Furnishings

    Your room or apartment is equipped with a basic complement of furniture. Room furnishings include a desk, desk chair, window coverings, extra long bed, bureau, and closet space for each student. In some configurations, some of these items may be shared between roommates. Furniture may not be moved from student rooms. Even if a student is occupying a double room alone, furnishings for a second student may not be moved from the room. You will need to provide your own pillow, blanket, linens, desk lamp, phone, and wastebasket. Furniture placed in lounges and public areas is for the use of all residents. In order to be fair to all, you are asked not to move lounge furniture. There will be a financial penalty to any student who is found with lounge furniture.

    Housekeeping

    The custodians in your hall do a great deal to make your hall a more comfortable place in which to live. The clean appearance of hallways, rest rooms, and lounges is due to their efforts. Custodians are not expected to clean unnecessary messes made by residents. Your cooperation in caring for the facilities will create a pleasant atmosphere. Vacuum cleaners are available from your RA and from the apartment front desk. Residents of the apartments are responsible for all cleaning in their living space. The houses receive a limited cleaning service that varies from house to house and typically includes some bathroom and kitchen cleaning. House residents are primarily responsible for all cleaning in the houses.

    Internet Access

    Your residence hall room or apartment bedroom is wired to support Internet access through an Ethernet connection and wireless connectivity that will allow you to send and receive e-mail messages and use a Web browser.
    For more information about system requirements, purchasing/installing network cards, which patch cable to use, network policies, or troubleshooting, please visit www.hamline.edu/hamline_info/offices_services/technology/ or visit the ITS Helpdesk in the lower level of Bush Library.
    Please note: Internet access may not be available in some of the Hamline Houses.

  • What to do...

    Emergency

    In case of emergency, dial 9-911 immediately for ambulance, police or fire department response and/or notify the Office of Safety and Security Services, x2100.

    Heating

    Students' rooms may be cold because the heat source in the room is blocked. Before reporting a heating problem, check these points:

    There should not be anything in front of the radiator or blocking the flow of air around the radiator.
    Move everything away from the radiator; heat depends on airflow from underneath and around the radiator.
    Some radiators have valves to turn the heat on and off; be sure your valve is open and working.
    If your room is too hot, adjust the heat regulation valve on your radiator.
    Do not open your window for the sake of regulating the heat in your room; by doing so, other rooms get too hot and energy is wasted.

    If you continue to have heating problems, please contact your RA or another member of the Residential Life staff.

    Fire and Building Evacuation

    All residents and their guests are expected to respond appropriately and immediately whenever a fire alarm is sounded. Building evacuation procedural guidelines are:

    Leave lights on in the room.
    Close the window and open the curtain/shade.
    Close and lock the door.

    All individuals should:

    Wear shoes and wear or carry a coat.
    Walk to the outside of the building and gather in the designated area for each residential facility.
    Remain outside until the okay is given to return to the building by a Hamline University Staff member, Security Officer or Fire Department.

    Failure to evacuate the building when an alarm is sounded will result in disciplinary action.

    Lock-Outs

    If you are locked out of your room between the hours of 8:00 a.m. -5:00 p.m. contact or stop by the Office of Residential Life, Manor Hall, room 26. If you are unable to reach residence hall staff, contact the Office of Safety and Security Services at x2100.

    Maintenance

    Hamline University will be responsible for all maintenance and repair of the housing unit, and its furniture and equipment. The student shall not attempt to perform such maintenance or repairs, but shall notify their RA of the need for maintenance or repairs.

    Requests for maintenance can be made through your RA or Assistant Area Coordinator. By submitting a maintenance request, a resident gives permission to have repair personnel enter his/her room. Students will not be notified regarding the date and time of the repair. When entry is sought to make improvements or repairs not requested by the student, except in cases of emergency, notice will be given to the occupant twenty-four hours in advance. Maintenance personnel will enter rooms to make repairs Monday through Friday, 9 a.m. to 5 p.m. Generally these requests are completed of within ten working days.

    You can avoid more serious maintenance problems in your room, apartment, or house by submitting a maintenance request immediately as problems occur.

    Thefts

    If any item disappears from your room or apartment, report it immediately to a Residential Life staff member and to the Office of Safety and Security, x2100. If you are a victim of a theft that occurs somewhere on campus other than in the residence halls, contact the Office of Safety and Security. Hamline University does not carry insurance on personal property belonging to students or university employees. Students are urged, for their own protection, to carry insurance on their belongings. For information on insurance available to Hamline students, contact the Office of Residential Life. Students are advised to lock their door at all times. For your protection and the protection of all residents, do not admit anyone to a residence hall that is not your guest. Do not leave items unattended such as your back packs or book bags.

    Personal Safety

    The Office of Safety and Security, located in Drew Residence Hall, provides a twenty-four hour response to any kind of campus emergency as well as a safety escort service for any student upon request. Security call boxes are located throughout campus, and parking lots and residence hall entrances have CCTV security cameras monitoring the area.

    In addition, residence hall staff is a visible and available presence in each residence hall and perform building rounds each night. The Office of Safety and Security perform periodic rounds of the entire campus including the residence halls and apartments. Each residential area is locked twenty-four hours a day.

    Despite all safety features and services, the best contributors to a safe campus are personal and community responsibility combined with student awareness of possible threats to safety.

    The Office of Residential Life advises each student to:

    • Lock the room/apartment door and all first floor windows, even if you are only leaving for a short time.
    • Only facilitate access to the building for people who are your personal guests. If someone is authorized to access a building, he or she will have been issued a key. Never allow a person who is not a known guest of yours into a residential building, onto a residence hall floor, or into your room.
    • Report any suspicious person or activity immediately to the Office of Safety and Security by calling 651-523-2100 or by using a call box.
    • Walk with a friend at night, or use the security escort service by calling 651-523-2100 or using a call box.
    • Report lost keys or access cards immediately to Residential Life staff
    • Refrain from tampering with any safety equipment, including disabling smoke detectors and propping locked doors.
    • Report any broken safety/security equipment immediately to Residential Life staff or to the Office of Safety and Security. This includes but is not limited to door locks, window latches, smoke detectors, and fire extinguishers.

    By taking advantage of the services offered by Hamline and taking responsibility for the safety of yourself and your community, you contribute to the well-being of the entire campus.

  •  

    Additional Contract Expectations

    Residential Life policies are established to help create and maintain a healthy living community. These policies are in addition to the Hamline University Judicial Code provided in the Hamline provided on the Hamline Web site at www.hamline.edu/policies and are applicable to all residence hall, apartment, and house residents and their guests. Students who elect to live in Hamline University student housing will be held accountable for the following policies.

    Closing

    Students must follow all check-out timelines provided by the Office of Residential Life. Charges of $30 for each new hour and fraction thereof will be assessed to students for unapproved late check-outs at breaks or the end of the year. Other closing details can be found in the housing contract.

    Care of Premises

    The student shall maintain the housing unit in a clean and orderly condition and shall not obstruct any of the walkways, hallways, or surrounding premises and shall not place any signs or advertising matter in the windows. No partitions or other alterations or additions shall be made to the housing unit unless the prior written consent of Hamline University is obtained. This shall include, but not be limited to, the addition or changing of any locks, the removal of window screens, altering or tampering with the heating or lighting fixtures, removal of spring-loaded door closures; tampering with window safety features; removal or painting of any surface, installation of any television or radio antenna; the addition of electrical, or telephone wiring; and all other such changes and additions. Nails, screws, and adhesives which may cause damage shall not be inserted into or used on the structure of the housing unit for any reason, fines will be assessed during the end of the year checkout procedure and billed to the student's account.

    Consolidation

    Whenever a vacancy occurs in a double, triple, quad, apartment, or house, the Office of Residential Life may assign another student to that space at any time. Your name, phone number, and room number will be provided to students as an available place/person to move in with or you may be assigned a new roommate. Every attempt will be made to notify the current residents within twenty-four hours notice.

    Contract

    The room contract is for the entire academic year. In the event of a major change in circumstances (i.e. withdrawal from the university, marriage, etc.), students may apply for a contract release at the Office of Residential Life. A student who is granted a contract release may move out with no financial penalty.

    Check-In/Check-Out

    A room condition form must be completed upon check-in. This form will be used to determine damages that have occurred during a resident's use of the room. Residents are encouraged to examine their room or apartment and note any damages upon check-in to avoid unnecessary charges at the time of check-out.

    Each resident of student housing must check-out. Improper check-out will result in a $30 fine. Check-out includes:

    Scheduling an appointment with your RA at least forty eight hours in advance of your check-out time.
    Cleaning your room or apartment.
    Moving all possessions out of your room or apartment.
    Reviewing the room condition form and signing it.
    Returning keys.
    Following other hall-specific checkout procedures as posted.

    Damages

    The student will be personally responsible for any and all damage to the housing unit occupied by the student or any Hamline University property therein, reasonable wear and tear accepted. The student also will be personally responsible for any and all damage to other housing units resulting from the intentional or negligent act of the student, any member of his or her family, or any guest of the student. Loss of property or damage to common areas may be assessed to occupants of the floor or surrounding area. The student shall pay on request the amount of any cost, expense, or loss resulting from any such damage.

    Energy and Natural Resource Conservation

    In an effort to conserve energy, the Office of Residential Life asks you to turn off lights and electrical equipment (television, stereo, computer, etc.) whenever you leave your room. Natural resources may be conserved by keeping your showers under 10 minutes in length and by turning off the water while brushing your teeth. Conserving energy and water benefits the environment and saves you money in housing costs!

    Excessive Loads

    Student housing units have varying design and construction. Hamline reserves the right to impose reasonable requirements with respect to the use or storage of heavy items in the housing units. Waterbeds and other items imposing unreasonable stress are not permitted.

    Furniture

    Furniture that is supplied by Hamline University will be maintained in the proper location. The student may rearrange the furniture within the housing unit but may not disassemble it, exchange it with other students, or move it to other locations. Furnishings shall not block windows, doors or heating units. Furniture shall not be taken from lounges or other common areas and placed in a student's private area of residence or moved to any other location. There may be an administrative fee charged for locating and returning public area residence hall property found in student rooms. This fee may also be assessed for the removal of screens from windows.

    Grills

    In order to comply with fire and safety regulations, charcoal and gas grills are prohibited in and outside of the residence halls, houses, and apartments.

    Keys and Key Cards

    When a student moves in, keys are issued that open the room. A student's ID will gain them access into the building. Keys and ID's are the property of Hamline University and are loaned to students for their use during their stay on campus. It is illegal to duplicate a Hamline University key. The loss of a key jeopardizes the security of the individual resident and the rest of the residents in the building. Report lost keys to a Residential Life Staff Member and lost access cards to the Office of Safety and Security or an Apartment Staff Member. Students are asked to lock their door at all times for their own safety and not to admit anyone to the building that is not their guest. Apartment residents should report lost keys to the Apartment Manager or Community Coordinator.

    Kitchenettes

    Kitchenettes are provided in each hall for use by residents. All equipment and appliances should be used with care and fully cleaned for the next person's use. Failure to use kitchen equipment as described may result in loss of kitchen access and/or fine.

    Lawns

    Residents of houses are responsible for keeping their yard and porch in a clean and respectable condition.

    Lofts

    Lofts are not permitted in the residence halls.

    Mattresses

    All of our mattresses on campus are extra long twin.

    MicroFridge

    Each residence hall room is supplied with a MicroFridge (cost included in room and board). It is the responsibility of each student to keep the MicroFridge clean. Apartment and house residents may supply their own microwaves.

    Motorized Vehicles

    Motorbikes, motorcycles, or any devices using combustible fuels create fire hazards and are not allowed in the residence halls, apartments, or houses. Items of this type will be removed at the owner's expense.

    Posting of Materials

    All materials posted must follow the Residential Life Posting Policy. Bulletin boards are provided in the entrances to all residence halls and in the apartment building. All materials must be dated and posted on bulletin boards only and must be removed within twenty-four to forty-eight hours of the date listed. Announcements may not be posted on doors, windows, or walls of the halls. Permission to post large banners must be obtained from the Area Coordinator prior to posting. Materials posted improperly will be removed.

    Residence Hall door decorations are restricted to 25% of the door facing the hallway. Fire and safety codes will not allow more than 25% of any residence hall door facing the hallway to go more than that.

    Quiet Floor

    Quiet floors provide a living option for students who prefer to live, sleep, and study in a quieter environment. In addition to regular campus-wide quiet hours, quiet floors may choose longer and/or more restrictive quiet hours

    Recreation Equipment

    All recreational equipment (bikes, weights, etc.) must be stored in residents' rooms or approved storage. Bikes or other equipment are not to be stored in stairwells or lounges. Hamline University is not responsible for items lost, damaged or stolen from storage areas. Contact a Residential Life Staff member for more information.

    Rights of Others

    Each resident shall observe and respect the rights of other students occupying student housing. This shall include avoiding excessive noise and observing reasonable hours of quiet for sleep and study.

    Room Changes

    No room changes are allowed before census day. Your Area Coordinator must approve all room changes and all forms completed prior to the move. If you have a concern with your room assignment, the first person to talk to is your RA. Any non-emergency room changes after the approved room change schedule may incur a $100 administrative fee.

    Smoke-Free Environments

    Smoking is not allowed in any university building. Smoking is allowed 25 feet away from the building.

    Snow Removal

    Facilities Services are responsible for snow removal. Please note that the main campus is their first priority and snow removal will most likely occur in the afternoon of the snow fall or in the case of a heavy snowfall as late as the following day. Facilities staff members end their work day around 3:30 pm. Snow that falls during the evening hours, over the weekend, or on university holidays will not be removed until the next work day.

    Solicitation/Campaigning

    Door-to-door soliciting and campaigning by non-Hamline groups is prohibited in residence halls or houses. Contact the Office of Residential Life or the Office of Safety and Security to report solicitors.

  • Conduct Code & Disciplinary Process

    The office of Residential Life at Hamline University works towards creating an environment that fosters academics and personal growth.

    Policies and procedures may be located at www.hamline.edu/policies

    Residential Life Disciplinary Process

    The purpose of the Residential Life disciplinary process is to protect the rights of all residents and to ensure that Residential Life and University policies are followed. Upholding policies in university housing and on campus should be viewed as the responsibility of the entire community. Initial violations of Residential Life or University policies for students in residence will be dealt with directly by the Area Coordinator. All concerns and reports should be directed to your Area Coordinator.
    The disciplinary process involves a series of steps and sanctions that relate directly to the severity of the violation(s) and to the number of times violations have been reported.

    Sanction System:
    1st Violation Warning
    2nd Violation Community Service
    3rd Violation Probation
    4th Violation Eviction

    When the infraction is more serious, students may receive more sanctions than those listed or may "skip steps" in the process (i.e. go immediately to eviction) at the discretion of the judicial hearing officer. When a student is evicted from on-campus housing, the student is prohibited from entering any university residence for a period of time, typically two years.

    Appeals to decisions made my an Area Coordinator must be made to the Director of Residential Life within ten (10) days of the sanction. Decisions made by the Director of Residential Life are final.

    Sanctions continue throughout a student's 4 years at Hamline. Students who live off-campus and are on Residential Life Probation will not be allowed to visit the residence halls, apartments or Hamline houses. When a student is placed on probation, a letter is sent to his/her parents or guardians. When a student is evicted, there is no refund for remaining room and board charges.

    Policy violations that may lead to "residential probation" will be adjudicated by the Area Coordinator, the Area Director, or the Director of Residential Life. Parents will be notified of a student's policy violations at the point that the student is placed on residential probation. Appeals of decisions reached by the Area Coordinator must be made to the Director of Residential Life within ten (10) days of the sanction. Decisions made by the Director of Residential Life are final.
    Policy violations that may lead to "residence hall eviction" for a student are automatically referred to the Director of Residential Life and may be heard by a judicial board. Appeals of decisions reached by the Director of Residential Life or a judicial board must be made within ten (10) days of the sanction to the Assistant Dean of Students. Decisions made by the Assistant Dean of Students are final.

    If an individual does not abide by and/or fulfill designated sanctions or are involved in subsequent policy violations will be subject to further judicial action.

    ALCOHOL AND DRUG VIOLATION SANCTIONING

    First time alcohol and drug policy violations with decisions of responsibility for the violation will result in a combined sanction of monetary value of $150.00. Additional violations will result in doubling the prior sanction.

    Sanction Information

    A student’s conduct  file including sanctions stay with them during their time at Hamline. Students who live off-campus and are on Residential Life Probation will not be allowed to visit the residence halls or apartments. When a student is placed on probation, a letter is sent to his/her parents or guardians. When a student is evicted, there is no refund for remaining room and board charges. Points will be deducted for the following: Judicial sanctions, uncompleted sanctions and failure to attend a hearing.

  • Point System for Room Selection and Community Recognition

    Throughout the year, points will be given to residence hall students for participation in leadership positions, attendance at hall programs, and for support of community and judicial expectations. These points will be added or deducted from the lottery points used for room selection. The value of these points is significant, such that someone with very high points may be able to surpass someone in the class ahead in selecting a room, including single rooms. Points will be awarded as follows:

    Points Added:

    Leadership Position 50 points
    Monthly Award 50 points
    Annual Award 200 points
    Resident of the Month 50 points
    No judicial violations 150 points
    Attendance at programs 5-6: 100 points
    7-10: 150 points
    >10: 200 points

    Points Deducted

    Judicial Warning -25 points
    Community Service Completed: -50 points
    Not completed: -200 points
    Probation -300 points
    Failure to attend hearing -50 points

  • Quick Phone Reference

    IN CASE OF EMERGENCY, DIAL 9-911

    Office of Residential Life Contact Numbers:

    Apartment Manager 651-523-2515
    Drew Area Coordinator 651-523-2087
    Heights Area Coordinator 651-523-2422
    (Osborn, Peterson, Schilling)
    Manor and Sorin Area Coordinator 651-523-2950
    Residential Life 651-523-2061

    Resident Advisor Duty Phone Numbers:

    Heights Duty Phone 651-325-1434
    Drew Duty Phone 651-325-1472
    Manor/Sorin Duty Phone 651-325-1484
    Apartment/House Duty Phone 651-325-1516

    University-Wide offices:

    Hamline University Student Congress (HUSC) 651-523-2455
    Safety & Security Services 651-523-2100
    Student Bar Association 651-523-2075
    Student Center Front Desk 651-523-2420
    Telecommunications 651-523-2800