Residential LifeMS-C1903Hamline University1536 Hewitt AvenueSaint Paul, MN 55104Ph: 651-523-2061
Javier Gutierrez, Directorjgutierrez@hamline.edu
Please click on the calendar to select a date.
Check in date:
Check out date:
Total number of participants:
Participants age group (check all that apply):
Number of requested room type (indicate number of rooms for each category):
Single (1 person/room):
Double (2 people/room):
Triple (3 people/room):
Quad (4 people/room):
If you require any special accommodations, please list your accommodation needs below:
Do you require dining?
If yes, please indicate your dining preference:
Meal plan - date of first meal and type (i.e. breakfast, lunch, dinner):
Special meal requests (barbeques, bag breakfast, lunch boxes):
Organization or Department Name:
Name of Contact Person:
Please provide a short description of your summer conference program:
Budget number (required for Hamline Departments only):
If not affiliated with Hamline University, please provide the following information:
Is your organization a 501(c)(3) non-profit?
Who is your sponsor at Hamline University?
Each group agrees to provide Hamline University with a complete list of all participants no later than two weeks prior to check-in. The group will be responsible to pay for this number of attendees (the guarantee) for food service and housing as a minimum, even if subsequent changes reduce the number of attendees and/or room nights requested. The list must include each participant’s full name, gender, and any special room requirements. This list must also include any early arrival or departures. Each group must promptly provide the University with any additions, deletions, or other changes to the participant list. Changed or late additions are subject to a $5.00/person per change fee.
Hamline University does not guarantee availability of housing accommodation or meeting facilities in excess of 105% of the guaranteed numbers. If a final declaration of numbers is not given to Hamline University two weeks prior to the date of the check-in/registration time, Hamline University will assume attendance to be those estimated numbers listed under the housing and food service sections of the contract, for use of meeting facilities, on campus housing, and for food services, and each group will be responsible to pay for the guaranteed number.
Deposits are due along with a signed contract and are equal to twenty-five percent of the estimated housing and cafeteria meals.
More than 60 days:
14 days or less:
SUPERVISION OF MINOR PARTICIPANTS
The visiting group must provide one adult supervisor for each group of eight to ten children (those under the age eighteen) in each residence hall in use. This adult must enforce the rules and regulations of Hamline University.
All summer conference groups are required to have a designated on-site staff member who is responsible for the group and group participants. This person will be contacted in the event of an emergency.
CHECK-IN AND CHECK-OUT
INDEMNITY AND DAMAGES
All participants using summer conference facilities at Hamline University agree to abide by the above terms and all policies outlined in the contract and Hamline University policy brochure.
By checking this box, you acknowledge that you have read and agree to abide by the terms and policies of the Summer Conference Program at Hamline University.
By checking this box, you acknowledge that this is only an application for housing and dining services. This application does not guarantee housing and dining services.
Located in the midway between the cities of Saint Paul and Minneapolis, Hamline's Saint Paul campus is in a vibrant neighborhood home that is a virtual "festival of nations," with restaurants and businesses representing sixteen different countries.
Campus map [PDF]
© 2013 Hamline University
1536 Hewitt Avenue - Saint Paul, MN 55104-1284