Sport Club Forms This page contains the various forms and documents you will need to manage all aspects of your sport club. Many of the forms have been transitioned to online Google Forms and may require you to login (Hamline username and password) in order to access them. All paper forms should be completed and submitted to the Campus Recreation Office in Bush Center (basement) room 3B by the appropriate due date. Administrative Forms Sport Clubs Program Handbook (google doc) - Guide to all sport club policies and procedures. Hamline Policies (link) - Summary of all Hamline University policies. Sport Club Registration Guide (googledoc) - Overview of all beginning of the year requirements for all sport clubs. One form per club Annual Club Activation Form (google form) - Required form to re-register your club at the beginning of the year. Sport Club Waiver & Membership Form (google form) - Required for students seeking official membership into specified Hamline sport club(s) and must be completed prior to participating in any organized club activities Participation Waiver Form - Official waiver form for student participation in a specified local or overnight activity. Should be completed by students attending a specified event as an alternative to the Sport Club Waiver & Membership Form and/or participation in any activities requested via the Overnight Travel Request Form. Club Constitution Template (doc) - Guide to assist clubs with developing or revising their constitution. Budget & Finance Forms Budget Form Instructions - Step-by-step instructions for completing the Budget Allocation Form. Budget Allocation Form (xls) - Required budget form that must be completed at the beginning and end of the year. Fundraiser Request Form - Required form for any club fundraising events. Must be submitted at least 2 weeks prior to the event. Acceptable Receipts - University guidelines for properly submitting receipts. Event & Travel Forms Hamline Student Travel Policy - Guide to assist clubs with completing tasks required for traveling. Sport Club Activity Submission Form (google form) - Required for reporting on and off campus club activities. Form should be completed at least 1 week prior to off-campus (metro area) activities and immediately following on-campus activities (ex. team practices). For off-campus activities outside Minneapolis-St. Paul metro area, see Overnight Travel Request Form. Single Day Travel Request Form - Required for clubs participating in activities more than 50 miles from campus, but no overnight stay is required. This form must be submitted to the Director of Campus Recreation prior to travel. Overnight Travel Request Form - Required for clubs participating in activities outside of the St. Paul-Minneapolis metro area -or- that requires an overnight stay. Requires approval by Dean of Students and must be submitted at least 2 weeks prior to travel. Student Emergency Contact - Required for all students travel. Once on file, this form only needs to be completed once, however, contact information must be kept up-to-date. Student Activities Van Request - Request form for renting the Student Activities van for club travel. There is no cost to sport club for renting the van, but you must be van certified in order to drive. Coach/Instructor Forms Hiring Procedures - Instructions outline the process hiring paid and volunteer coaches/instructors. Appointment Form (google form) - Must be submitted and approved before club coach/instructor is allowed to participate in any club activities. One form is required per coach/instructor regardless of whether they are paid or volunteer. Coach/Instructor Agreement Form - Expectations and guidelines for coaches and instructors. Form must be agreed to and signed before a coach/instructor participates in any club activities.