Family Educational Rights and Privacy Statement (FERPA)
The Family Educational Rights and Privacy Act of 1974 as amended, was designated to protect the privacy of education records, and to provide guidelines for the correction of inaccurate or misleading data through informal and formal hearings. Hamline University intends to comply fully with the Act. Students who have questions or wish to take action with respect to any of the FERPA statements below should do so with their respective Registrar's Office.
Education Records
FERPA affords students certain rights regarding their education records which include:
- The right to inspect and review their education records within
forty-five (45) days of Hamline University receiving the request.
Students must submit a signed, written request to the registrar
identifying the records they wish to inspect. The registrar will notify
the student of the time and place where the records may be inspected.
- The right to request an amendment to education records that
they believe are inaccurate or misleading. Students may ask Hamline
University, in writing via the registrar, for such an amendment by
clearly identifying the part of the record they want changed, and
specifying why it is inaccurate or misleading. If Hamline University
decides not to amend the record, the registrar will notify the student
of the decision and advise the student of the right to a hearing.
Additional information about the hearing procedures will be provided to
the student with the notification.
- The right to consent to disclosures of personally identifiable
information contained in their education records, except to the extent
that FERPA authorizes disclosure without consent. One such exception is
disclosure to a school official with legitimate educational interests.
A school official is a person employed by Hamline University including
law enforcement and health staff; a person or company with whom Hamline
has contracted; a person serving on the Board of Trustees; or a student
serving on an official committee or assisting another school official.
An official has a legitimate educational interest if they must review
an education record in order to fulfill professional responsibility.
Upon request, Hamline University discloses education records without
consent to officials of another school in which the students seeks or
intends to enroll. Students must submit a signed request to the
registrar for grade reports or transcripts to be released to a third
party (e.g. parent or spouse).
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by Hamline University to comply with the rights of FERPA.
Directory Information
As
required by FERPA, Hamline University designates the following
categories of student information as public or Directory Information.
Such information may be disclosed by Hamline for any purpose, at its
discretion:
Name, address, e-mail address, telephone number, dates of attendance, class, full-time or part-time status, photographs taken and maintained by the university for various purposes.
Previous institutions attended, major and minor fields of study, awards, honors (including deans list), degrees and dates conferred.
Past and present participation in officially recognized sports and activities, physical factors (height, weight of athletes), and date and place of birth.
Election of Confidentiality
Under
FERPA, currently enrolled students may withhold disclosure of directory
information by notifying their registrar in writing. Electing
confidentiality has significant consequences. Please see your registrar
for more information.
Hamline University assumes that non-notification by the student to withhold directory information indicates individual approval for disclosure.
Discrimination Policy
Hamline University does not discriminate on the basis of race, color, national origin, ancestry, sex, disability, religion, age, sexual orientation, or veteran status in its education or employment programs or activities.