Residence Hall Rooms
Several residence halls are used for summer programs and are all located in close proximity to the dining hall and meeting space. The rooms are not air-conditioned but do include a bed, desk, and wardrobe or closet for each participant. A blanket and pillow are also included in the room cost.
Lodging Rates
Single Rooms = $15.00 per person, per night
Double Rooms = $12.00 per person, per night
Other Group Housing Information:
Billing
Check-in/Check-out
Conference Fee
Contracts
Deposits
Food Service
Guarantees
Indemnity and Damages
Insurance
Keys
Lodging Rates
Residence Hall Rooms
Smoking and Alcohol
Supervision
Telephones
Billing
All charges will be billed immediately following the event. All unpaid accounts will be due no later than thirty days after the billing date, indicated on the billing statement. If the balance is not paid by the date on the final invoice a ten percent late fee will be assessed. If the bill becomes ninety days overdue, than the late fee will be raised to twenty-five percent. In the event that Hamline University has to incur any expenses in collecting payment from the group, the group agrees to pay all of the University’s cost of collection. This includes, but is not limited to, a collection agency fee and/or a reasonable attorney’s fee.
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Check-in/Check-out
Hamline facilities are contracted to groups, not individual participants, therefore the check-in and checkout for each group is limited to a one to two-hour time block, rather than individual arrivals and departures. Special arrangements may be made through the Conferences Office if needed. Most check-in/outs are held in the lobby of Sorin Hall.
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Conference Fee
Conferences are charged a one-time fee of $3.75 per person for administrative costs.
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Contracts
All summer programs are coordinated through the Conference and Event Services Office. The office is located at 740 Snelling and can be reached at 651-523-2474.
Deposits
Deposits are due along with a signed contract and are equal to twenty-five percent of the estimated housing and cafeteria meals.
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Food Service
The Sorin Dining Hall is available for cafeteria-style meals during your stay. It features unlimited seconds, extensive salad bar, soft service yogurt, self-serve deli at lunch, pizza and pasta, beverages, and desserts.
Any groups of 25 or fewer will be accommodated through the Dining Services Catering Department. Catering can be reached at 651-523-2410. Other questions can be directed to Gayle Hanson at 651-523-2381.
Listed below are the rates for the 2008 summer season.
Hamline University Department rates: 25-50 people
Hot Breakfast $5.25
Lunch $6.75
Dinner $7.75
Daily Rate $19.75
30 minutes are alotted for meal times.
Hamline University Department rates: Over 50 people
Hot Breakfast $4.75
Lunch $6.00
Dinner $7.00
Daily Rate $17.75
45 minutes are allotted for group of 51 - 99 people.
60 minutes are allotted for groups of 100 - 150.
Non-Hamline University rates: 25-50 people
Hot Breakfast $6.75
Lunch $8.00
Dinner $9.00
Daily Rate $23.75
30 minutes are alotted for meal times.
Non-Hamline University rates: Over 50 people
Hot Breakfast $6.00
Lunch $7.25
Dinner $8.50
Daily Rate $21.75
45 minutes are allotted for group of 51 - 99 people.
60 minutes are allotted for groups of 100 - 150.
Whenever possible, dining services will work with groups to make their meal times as convenient as possible and to help avoid long lines and wiats. Any groups requesting start times prior to 8 a.m. or after 6 p.m. may be assessed other fees.
If your camp participants are issued meal cards, the replacement cost for lost or missing meal cards is $5.00 per card. General meal times are as follows:
8 a.m. – 9 a.m., Breakfast
12 p.m. – 1 p.m., Lunch
5 p.m. – 6 p.m., Dinner
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Guarantees
Each group agrees to provide Hamline University with a complete list of all participants two weeks prior to check-in. The group will be responsible to pay for this number of attendees (the guarantee) for food service and housing as a minimum, even if subsequent changes reduce the number of attendees and/or room nights requested. The list must include each participant’s full name, gender, and any special room requirements. This list must also include any early arrival or departures. Each group must promptly provide the University with any additions, deletions, or other changes to the participant list. Changed or late additions are subject to a $5.00/person fee.
Hamline University does not guarantee availability of housing accommodations, thru-line food services and/or meeting facilities in excess of 105% of the guaranteed numbers. If a final declaration of numbers is not given to Hamline University two weeks prior to the date of the check-in/registration time, Hamline University will assume attendance to be those estimated numbers listed under the housing and food service sections of the contract, for use of meeting facilities, on campus housing, and for food services, and each group will be responsible to pay for the guaranteed number.
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Indemnity and Damages
Each group agrees that all the participants of their group are under the direct and complete supervision of the group. The rules and regulations of Hamline University will be adhered to and followed by all participants of said group and enforced by the group’s leaders(s). The group and the undersigned individual will be liable for any and all damages resulting from the group and its participants’ and guests’ use of the facilities and services of Hamline University. The group and the undersigned individual will reimburse Hamline University for all the damages to facilities and services used by the group, it’s participants, or guests. The group and the undersigned will hold harmless Hamline University against any and all claims for loss, injury or damage to persons and/or property arising out of activities of the group, its participants, or guests. Hamline University assumes no liability for any property placed or left by the group, its participants, or its guests in Hamline facilities.
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Insurance
Each group shall obtain its own insurance from an outside source in the amount of no less than $2,000,000. Hamline University is to be named as an additional insured in that policy and will receive a certificate of said insurance no less than thirty days before the first date that appears on the contract.
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Keys
Adult participants are issued keys for both the residence hall and their individual room. Participants under eighteen are given a room key only and must be with chaperones to enter the residence hall for security purposes. Replacement cost for missing or lost keys is $50.00 per key. The fee for missing or lost lanyards is $3.00 each.
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Residence Hall Rooms
Four residence halls are used for summer conferences and are all located in close proximity to the dining hall and meeting space. The rooms are not air-conditioned but do include a bed, desk, and wardrobe or closet for each participant. A blanket and pillow are also included in the room cost.
Lodging Rates
Single Rooms = $15.00 per person, per night
Double Rooms = $12.00 per person, per night
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Smoking and Alcohol
Smoking and alcohol are not permitted within any meeting facility or residence hall at the Hamline University campus.
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Supervision
The visiting group must provide one adult supervisor for each group of eight to ten children (those under age eighteen) in each residence hall in use. This adult must enforce the rules and regulations of Hamline University.
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Telephones
Hamline University will accept only emergency calls for the participants during he time of the visiting group’s program. The group will designate one of its members to contact the Summer Conference Office during normal working hours to determine if any such calls have been received. If there are any after hours emergencies they will be directed to the Office of Safety and Security, which is open twenty-four hours a day at extension x2100.
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