ATLAS Forms and Payment Information Payment and Reimbursement All individuals and organizations requesting payment/reimbursement through ATLAS must submit two forms: a) an invoice and b) a Form W-9.a) INVOICES: Organizations that have their own invoices should submit those. Organizations and individuals that do not have their own invoice systems should use the ATLAS Invoice provided below.>> 2010 ATLAS Invoice: for activities occurring from Jan. 1-Dec. 31, 2010 >> 2011 ATLAS Invoice: for activities occurring from Jan. 1-Dec. 31, 2011 >> 2011 ATLAS Invoice - PDF format b) FORM W-9: The W-9 is required with your invoice, unless you have already filed this form with ATLAS. This is how Hamline enters you into our accounting system so a check can be cut. >> Form W-9 (this form can be filled out electronically and then printed for signature) Please send these forms, along with original itemized receipts, to Marisa Squadrito Geisler, ATLAS Coordinator, at:Hamline University - ATLAS1536 Hewitt Ave, MS-A1790St. Paul, MN 55104 State Per Diem Limits and Mileage As a state-funded program, ATLAS is required to observe the following state per diem limits on reimbursement for food and mileage expenses while traveling. These limits apply to all ATLAS activities.Breakfast – $7 Lunch – $9 Dinner – $15 Mileage reimbursement – $0.51 per mile, as of January 2011** for travel occurring between Jan. 1 and Dec. 31, 2010, you must use the 2010 rate of $.50/mile Requirements and Receipts If you are requesting reimbursement for incurred expenses such as meals, supplies, photocopies, hotel, etc., list these in Part B of the invoice and submit receipts with your invoice. Acceptable receipts:>> are original, not photocopies >> list the items/services purchased (i.e., are itemized) >> indicate that the balance is zero (i.e., has been paid), OR that a credit card was used to pay this amount (e.g. “Visa xxxx-1234, $100.00”) Tax Exemption Because Hamline is a nonprofit entity, we are tax exempt. Therefore, ATLAS cannot reimburse for most tax, as follows: TAX-EXEMPT ITEMS: As a tax-exempt organization, Hamline cannot reimburse tax on items such as supplies, copying, snacks, etc. TAXABLE ITEMS: Prepared meals (catering or restaurant meals), lodging, airline tickets, and car rental are not tax-exempt items, and therefore ATLAS can reimburse tax for those items.