Hamline Policies

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Alcohol Policy: Serving Alcohol at Events

Owner: Vice President for Finance and Administration

Pertains to: Any event sponsored, funded, or hosted by any Hamline University organization, department, or rental group on Hamline University property.

Description: The following policy covers alcohol use at certain events on the university premises.

Details:

Purpose

This policy covers alcohol service at events held on Hamline University premises. It applies to any event sponsored, funded, or hosted by any Hamline University organization, department, or rental group on Hamline University property.

Policy

Application Required

  • All event planners/organizers wishing to serve alcohol must have a completed and properly approved application on file with the Risk Manager no less than twenty (20) days prior to the event.

  • The person signing the application, as the responsible party, must be present at the entire event, and refrain from consuming alcohol during the event.

  • The responsible party is responsible for monitoring the event and ensuring that alcohol is served in a responsible and safe manner in accordance with the guidelines listed below.

  • The responsible party has reviewed and understands the relevant state laws (listed below) and university policy related to host liability and serving underage or intoxicated persons.

  • The Senior Vice President for Business, Finance and Technology may deny an application to serve alcohol.

Application

Alcohol Service

  • The university’s catering service must purchase and serve all alcohol. Individuals serving alcohol must be at least 18 years of age, and must not consume alcohol prior to or during the event as long as they are serving. Servers will check identification and must refuse to serve alcoholic beverages to anyone who appears intoxicated.

  • Alcohol may not be served to, consumed or possessed by anyone under the age of twenty-one (21) years. Age identification will be checked. Servers must also refuse to serve alcoholic beverages to anyone who appears intoxicated.

  • Alcohol must be served to individuals and not available to individuals to serve themselves.

  • Beer and wine are the only alcoholic beverages permitted. No kegs, party balls, or open containers where participants mix their individual alcoholic beverages in a collective recipe are permitted.

  • The amount of alcohol served may not exceed one serving per hour or three servings per person for the entire length of the event. One serving = 12 oz of beer or 5 oz of wine.

  • Food and equally attractive non-alcoholic beverages must be served at all times while alcoholic beverages are being served or consumed.

  • Alcohol may only be served at invitation-only events; alcohol may not be served at events open to the public.

  • Alcohol may not be sold at any event unless approved by the Senior Vice President for Business, Finance and Technology.

  • Serving alcohol must end at least 30 minutes prior to the concluding time of the event.

  • No participant will be permitted to leave the event space with alcohol.

  • Alcohol may only be served in the confined areas approved for the liquor license.

Security

  • The Office of Safety and Security Services will determine if additional security is required for the event based on the type of event, number of guests, and location of the event. If required, appropriate security must be hired prior to the event through the Office of Safety and Security Services with costs covered by the sponsoring group at least 15 days prior to the event.

  • Safety and Security Services may also visit any event to ensure compliance with this policy and applicable laws.

Enforcement/Sanctions

  • The Senior Vice President for Business, Finance and Technology oversees this policy.

  • The university will impose sanctions on students, faculty, and staff found responsible for non-compliance with this policy. Students may be prosecuted within the applicable Student Judicial Policy, and departments will be held responsible for employees who are acting as the responsible party on record for an event. Possible sanctions include the prohibition against serving alcohol at future events. Violation of the local, state, or federal laws may result in legal consequences.

Minnesota State Law Concerning Serving Alcohol

Alcohol is subject not only to reasonable regulation by the university, but also to restrictions imposed by state and local laws. Anyone using alcohol on the Hamline University premises is required to do so within the provisions of state and local law, Minnesota Statutes §§340A.502, 340A.503 and 304A.507 (2006) and the ordinances of the City of Saint Paul.

  • Disorderly Conduct
    Anyone who engages in conduct in a public or private place that will, or tends to alarm, anger or disturb others or provoke an assault or breach of the peace is guilty of disorderly conduct. This includes fighting or brawling or engaging in offensive, obscene, or abusive language or boisterous and noisy conduct that may arouse alarm, anger or resentment in others. Violation is a misdemeanor, punishable by a fine of up to $1,000 and/or 90 days in jail.

  • Underage Consumption, Purchasing, or Possession of Alcohol:

    • One who violates any of the following provisions may be guilty of a misdemeanor and subject to 90 days in jail and up to a $1,000 fine.

    • Fake ID: It is unlawful to misrepresent one's age or identity for the purpose of purchasing alcohol. 

    • Consumption: It is unlawful for a person under the age of 21 to consume alcohol outside of their parent's or guardian's household.

    • Possession: It is unlawful for a person under the age of 21 to possess any alcoholic beverage with intent to consume outside their parent's or guardian's household.

     
  • Furnishing or providing alcohol to individuals under the age of 21:
    It is a felony to furnish or provide alcoholic beverages to a person under 21 years of age if the person either dies or becomes seriously injured as result of the alcohol. It is a gross misdemeanor to provide or furnish alcohol to an individual under the age of 21. If found guilty of this offense a person is subject to a fine up to $3,000 and /or up to one year in jail. Under this statute it is not a defense to claim they believed the person to be of valid drinking age.

  • Driving While Intoxicated
    Whoever drives, operates, or is in physical control of a motor vehicle while under the influence of a controlled substance, or with an alcohol concentration above 0.08 is guilty of a misdemeanor and subject to a fine up to $1,000.00 and/or 90 days in jail. Whoever drives, operates or is in physical control of a motor vehicle with an alcohol concentration of 0.20 or higher or has a record of a previous alcohol-related incident may by charged with gross misdemeanor and face a fine up to $3,000 and/or 1 year in jail.

  • Zero Tolerance
    It is a crime for anyone under the age of 21 to drive, operate or be in physical control of a motor vehicle while consuming or after consuming any amount of an alcoholic beverage or with the presence of any alcohol in the system. A violation of this law will result in loss of driving privileges for 30 days and will become a permanent part of one’s driving record.