Policies

Google Apps: Terms of Service for Education Use

Owner: Information Technology Services
Pertains to: All faculty, staff, students, and alumni who utilize the Google Apps for Education services.
Description: This policy describes Hamline University's terms of service for the use of the Google Apps for Education services.
Details:

Purpose 

This policy describes Hamline University's terms of service for the use of the Google Apps for Education services. Hamline provides email services to support the educational, administrative and alumni activities of the University, and to serve as a means of official communication by and between users and Hamline. All members of the Hamline community now have their Hamline.edu mail accounts remotely hosted by Google. The purpose of these terms of service is to make the University community aware of certain obligations when utilizing the Google Apps for Education services. This policy statement was developed to ensure that this service remains available and reliable, and is used for purposes appropriate to the University's mission.
  

Scope 

This policy applies to all students, faculty, staff and alumni who utilize the Google Apps for Education services.
  

Policy

For all users of Hamline's Google Apps for Education services:

  • Anyone utilizing Google Apps for Education services is bound by the Hamline University Technology Use Policy, found at http://www.hamline.edu/policies/technology-use.html
  • Anyone in the Hamline University community utilizing Google Apps for Education services must agree and adhere to the Google Terms of Service that will be presented for review when first accessing their account.
  • Anyone in the Hamline University community utilizing Google Apps for Education services must be aware that their data may be stored in data centers outside the borders of the United States.
  • Anyone in the Hamline University community utilizing Google Apps for Education services acknowledges that Hamline University has the ability to monitor, use, or disclose their data, and that Google provides Hamline the ability to do so within applicable legal, regulatory, and/or policy  parameters.
  • Anyone in the Hamline University community utilizing Google Apps for Education services will be supported through the Hamline University ITS Help Desk.
  • Anyone in the Hamline University community utilizing Google Apps for Education services must acknowledge that Google can terminate their account if they fail to abide by the Google Terms of Service.
      

Policy Implications

Anyone in the Hamline University community utilizing Google Apps for Education services is made aware of the Google Acceptable Use Policy (http://www.google.com/a/help/intl/en/admins/use_policy.htm) that states that you agree not to use the Google services provided to you:

  • to generate or facilitate unsolicited bulk commercial email;
  • to violate, or encourage the violation of, the legal rights of others;
  • for any unlawful, invasive, infringing, defamatory, or fraudulent purpose;
  •  to intentionally distribute viruses, worms, trojan horses, corrupted files, hoaxes, or other items of a destructive or deceptive nature;
  • to interfere with the use of the Google Apps for Education services, or the equipment used to provide the Google Apps for Education services, by customers, authorized resellers, or other authorized users;
  • to alter, disable, interfere with or circumvent any aspect of the Google Apps for Education services;
  • to test or reverse-engineer the Google Apps for Education services in order to find limitations, vulnerabilities or evade filtering capabilities;
      

Changes to this Policy

Hamline reserves the right to change this policy at any time. Hamline will post the most up-to-date version of the policy on Hamline's web site and may, at its discretion, provide users with additional notice of significant changes.  A user's continued use of the service after any changes are published binds the user to the revised policy.
  

Related Policies and Links

Technology Use

If you have questions or comments please contact the ITS Management Office at itsmgmt@hamline.edu.