Hamline Policies

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Ergonomics Policy

Adopted by: Administrative Cabinet

Owner: Facilities Services

Description: An ergonomic program addressing workstation evaluations is a part of the university’s commitment to our safety and health.


Hamline University is committed to providing each of its employees a safe and healthy work environment. An ergonomic program addressing workstation evaluations is a part of the university’s commitment to our safety and health.

According to the International Ergonomics Association:

Ergonomics (or human factors) is the scientific discipline concerned with the understanding of interactions among humans and other elements of a system, and the profession that applies theory, principles, data and methods to design in order to optimize human well-being and overall system performance.

Ergonomics is the study of the workplace and its relation to the employee. This is achieved through workstation and job site evaluations. Adjusting tasks, tools, and office equipment to better fit the worker can prevent injuries and reduce stress on the body.

We use ergonomics to reduce the physical stress of the working environment, increase the safety and comfort of the employee, increase productivity, and prevent work-related injuries. Ergonomic principles can be applied to everyone. Those who have jobs that require frequent repetitive movement and/or placing the body in awkward and stressful positions are especially at risk.

Ergonomic information is available to all employees. You may set up an appointment for an ergonomic evaluation of your workstation/job site by contacting Facilities Services at x2225. There are certain factors that are commonly reviewed during an evaluation; such as eye discomfort, lighting or glare, chair, body positioning while sitting, keyboard/mouse, computer monitor, copy holders, wrist rests, computer area arrangement, and telephone usage. While the ergonomic specialist is observing you working in your work environment, you may also be provided with suggestions and changes, if needed, to improve both comfort and productivity. Some changes will be made immediately, while others may require obtaining new office equipment.

As a result of an ergonomic evaluation, you will receive a detailed report that will include what was discussed, what changes/recommendations could be made, a list of what, if any, equipment should be considered, and office stretching exercises that you can do at your workstation. A copy of the report will be sent to the Director of Human Resources, for review to determine the steps which may need to be taken if there is a need to replace office equipment.