• Evaluation

    Background

    • Campus-wide kick-off forum on 05-Dec-2011
    • Introduced at Deans' Council on 21-Dec-2011
    • Investigate alternatives to existing on-premise GroupWise email and calendar system
    • Two cloud-based options considered 
    • Microsoft Office 365
    • Google Apps for Education  
    • Both are (potentially) much more than email and calendar
    • Project re-dubbed "Collaboration Platform" to reflect these opportunities
    • Working Group formed Jan-2012 to investigate Microsoft and Google options: ITS (8) , Faculty (2) , Staff (4) , Students (3) (recruited but did not actively participate)   
    • Each option received approx. two months of due diligence
    • Vendor webinars at campus open forums
    • Use by Working Group to conduct its business
    • Hands-on "open lab" sessions
    • Research of and presentations by other institutions
    • Consultation with campus community
    • Collaboration Platform
     

    Assessment Criteria

    • Largely based on framework developed by UC Berkeley
    • Topics (69 individual criteria considered):
      • Email
      • Calendar
      • Other Collaboration Tools
      • Platform Extensibility
      • Administration/Integration/Migration
      • Security/Privacy
      • Contractual/Legal
      • Cost/Savings
       

    Vote (June 8th 2012)

    • 69 Evaluation Questions (PDF)
    • Ultimate Question / Vote result (PDF)